Personal Assistant & Team Coordinator (Maternity Cover)

Are you an experienced Personal Assistant who thrives in a dynamic environment where no two days are the sameDo you enjoy enabling leaders and teams to succeed while contributing to a positive and collaborative work environmentWe are looking for a proactive and highlyorganisedPersonal Assistant & Team Coordinator to join Corporate IT on a one-year maternity cover contract starting 1 December 2026.

The role

You will support Niels Pærregaard Director Corporate IT working closely with colleagues across the departments four teams. The position combines executive support team coordination andinvolvementin departmental and cross-functional projects supporting the Novo Nordisk Foundation NovoHoldingsand affiliated organisations.

This is primarily an on-site position based at the Novo Nordisk Foundations headquarters in Hellerup.

Yourresponsibilitieswillinclude:

Executivesupport

• Managing andoptimisingthe Directors calendar and priorities

• Planning meetingsworkshopsand business travel

• Preparing meeting materials briefing documents and presentations

• Coordinating stakeholder interactions and ensuring follow-uponactionsandcommitments

• Supporting annual processes budgetingactivitiesand administrative workflows

• Handlingconfidentialinformation withprofessionalismanddiscretion

Team coordination

• Planningdepartment meetings off-sitesand team activities

• Maintainingsharedworkspacesandcollaborationplatforms

• Supportingcommunicationand knowledgesharingacrossthedepartment

• Coordinatingrecruitmentprocessesandonboardingof newcolleagues

Projects and continuous improvement

• Contributingto departmental initiatives and cross-functional projects

• Supportingthe implementation of new toolsprocessesand ways of working

• Drivingselected improvement initiatives andensuringfollow-up on actions and deliverables

About you

We imagine that you have:

• A minimum of2-3years of experience as a Personal AssistantanExecutive Assistantorina similar role

• Experiencesupportingseniorleadersin acomplexorganisation

• Strongorganisationalandcoordinationskillscombinedwith soundjudgementand attention to detail

• ExcellentcommunicationskillsinbothDanish and English

• A proactive approach and the ability to build relationships across all levels of anorganisation

• Highproficiencyin Microsoft 365 and a genuine interest in digital toolsAIandnew technologies

As a person you are:

• Proactivestructuredand self-driven

• Service-minded andcollaborative

• Able to balance multiple priorities whilemaintaininga high levelof quality

• Professional andtrustworthy

About Corporate IT

Corporate IT delivers secure and reliable IT services tools and infrastructure that support the operational and strategicobjectivesof the Novo Nordisk Foundation NovoHoldingsand affiliated organisations. The department drives major technology initiatives while safeguarding data and technology platforms across the organisations. You will join a team of 24 engaged colleagues and collaborate with stakeholders across the Foundation NovoHoldingsand affiliated organisations.

Application and Information

To apply pleasesubmityour CV and cover letter outlining your motivation and relevant experience. The application deadline is 30 September 2026 and applications will be reviewed on a rolling and second interviews will be conducted on8 & 9 October and 21 & 22 October respectively.

About the Novo Nordisk Foundation

Established in Denmark in 1924 the Novo Nordisk Foundation is an enterprise foundation with philanthropicobjectives. The vision of the Foundation is to improve peoples health and the sustainability of society and the planet. The Foundations mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.

Required Experience:

IC