People & Office Coordinator (Part-Time)

* This position is onsite so being located in Prague is essential

We are a leading product development partner specializing in custom web and mobile application development. With Silicon Valley founders and top-tier European tech talent we operate from Prague and have successfully delivered over 65 software products for early-stage startups scaleups and global enterprises.

• Founded in 2016

• Headquartered in Prague

• Built and launched 65 products

• 90 team members

• Driving product innovation for leading US companies

As our company scales maintaining an exceptional workspace environment and a seamless team experience is our top priority. We are looking for a proactive practical and detail-oriented People & Office Coordinator to join us for 20 hours per week.

In this role you will be the heartbeat of our Prague office working closely with our People Operations Manager and the broader People team. This is a highly active hands-on position where you will split your time between running office logistics and executing the administrative workflows that support our teams daily lifecycle.

This is a highly active hands-on position that offers a unique backstage look at how a modern company operates making it an ideal long-term engagement for anyone looking for a stable impactful part-time role.

• Own the Environment: Maintain a welcoming clean and comfortable office daily while handling day-to-day office logistics and facility requests.

• Vendor & Supply Management: Act as the primary local point of contact for external office suppliers and services overseeing inventory and placing regular orders for supplies snacks and beverages.

• Onboarding Administration: Guide new hires through our onboarding platforms manage their initial weeks of calendar scheduling and coordinate necessary health and safety training setups.

• Internal Data & Community Tracking: Keep the internal company directory meticulously up to date and track community touchpoints like team birthdays.

• Event Support: Partner with the People Operations team to execute the planning and logistics for company events

• Professional fluency in English and Czech or Slovak to confidently communicate with both our international team and local vendors.

• Strong verbal and written communication skills paired with an approachable collaborative attitude.

• Exceptional organizational skills with a meticulous eye for data accuracy record-keeping and strict confidentiality.

• Proficiency using Google Workspace tools (Docs Sheets Drive Calendar).

• A proactive self-driven mindsetsomeone who naturally identifies office needs proposes fresh ideas and tackles challenges head-on.

• Genuine motivation to learn the ins and outs of office operations within a thriving fast-paced company environment.

• 12 vacation days 1 birthday day off 1 additional day for every year working with OAKS LAB

• Top-of-the-line MacBook and hardware budget

• Free English lessons

• Team bonding happy hours online games

• Annual offsite trips

• Snacks and drinks in the office weekly pizza monthly breakfast

• Landmark office right on Old Town Square (dog-friendly)

• 20 hours per week with a focus on being present in the office during our high-touch community days (Wednesdays and Fridays).

• A small-to-medium company environment where you wont get lost in a corporate bubble. You will work directly with everyone from new trainees to executive leadership.

• Direct mentorship from an experienced People operations team that values quality transparency and a good sense of humor

Important Notice: OAKS LAB communication including interview requests and job offers are only sent from an @ or @ email addresses (e.g. or ). Any message from a different email domain is not associated with OAKS LAB. We will never ask for payment information or banking details via email phone or any other communication channel during the interview process. If you receive messages using our name domain or brand assets in an attempt to impersonate us or act on our behalf do not engage. Instead report it to at Government Shutdown Notice / Aviso de cierre del gobierno (if you are in the EU) Federal Trade Commission (FTC) at Government Shutdown Notice / Aviso de cierre del gobierno or the Securities and Exchange Commission (SEC) in case of investment fraud at Report Suspected Securities Fraud or Wrongdoing (if you are in the US).

Required Experience:

IC