Office Support Staff Specialist

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Job Summary

The Office Support Staff Specialist at Hitachi Ltd. will provide comprehensive administrative and operational support to ensure the smooth and efficient functioning of the office environment. This role is crucial for maintaining productivity and a positive workplace experience for all employees.

Job Responsibilities

* Manage and prioritize incoming and outgoing correspondence including emails phone calls and mail.
* Maintain and organize physical and electronic filing systems ensuring data accuracy and accessibility.
* Schedule and coordinate meetings appointments and travel arrangements for various team members and departments.
* Prepare and edit documents presentations and reports using various software applications (e.g. Microsoft Office Suite).
* Order stock and manage office supplies and equipment inventory.
* Assist with onboarding new employees by preparing workspaces and providing initial administrative guidance.
* Coordinate with vendors and external service providers for office maintenance repairs and supplies.
* Support the planning and execution of internal company events and activities.
* Handle confidential information with discretion and professionalism.
* Perform general administrative tasks as assigned by management.

Job Qualifications

* High school diploma or equivalent; Associates or Bachelors degree in Business Administration or a related field preferred.
* Minimum of 2-3 years of proven experience in an administrative or office support role preferably in a corporate environment.
* Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and strong computer literacy.
* Excellent written and verbal communication skills in Czech and English.
* Strong organizational and time management skills with the ability to multitask and prioritize effectively.
* High level of attention to detail and accuracy.
* Ability to work independently and as part of a team.
* Proactive attitude with strong problem-solving abilities.
* Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.
* Experience with office equipment (e.g. printers scanners video conferencing systems).

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process Hitachi Energy uses digital and automated tools including Al-supported solutions to assist with activities such as application screening job matching and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachis Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process Hitachi Energy conducts pre-employment background checks that may include verification of employment history education criminal records and other relevant information in accordance with applicable laws.

For certain rolesparticularly those involving access to sensitive information financial responsibilities client data regulated environments or security-sensitive functionsadditional or more comprehensive background or security screenings may be required. These may include but are not limited to enhanced criminal history checks credit history reviews (where legally permissible) sanctions screening or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity and will always be conducted in compliance with applicable federal state and local laws. Candidates will be notified and where required asked to provide consent prior to the initiation of any such checks.