Finance and Accounting Administrator (mfd)

Finance & Accounting Administrator EU Space Programme (EUSPA) Prague

Invoice processing budget follow-up and accounting support for the EU Agency for the Space Programme

Terma is looking for a Finance & Accounting Administrator to join the team that delivers administrative support services to the European Union Agency for the Space Programme (EUSPA). You will be part of the financial engine room of the agency: registering and processing the daily flow of incoming invoices in the customers ERP system preparing VAT certificates following up the mission budget and issuing the bi-weekly budget reports controlling the correctness of travel invoices supporting the verification function on timesheets and reimbursable costs and keeping the open-contracts database and the register of budget transfers accurate and up to date.

It is a role for someone who is genuinely at home with figures and procedures who reconciles a set of numbers until it balances drafts a clean piece of official financial correspondence and delivers a recurring report on the same day every fortnight without being return you get real exposure to how a European agency executes its budget from invoice to annual accounts in an international and multicultural team supporting Europes space programmes. The position is based in Prague and for reasons of access to the customers premises and information is open to EU citizens only. Planned start: end of 2026.

The position will include tasks such as:

Invoice registration and processing

• Register and process the daily flow of incoming invoices in the customers ERP system ensuring each one is complete correctly coded and routed for approval.
• Prepare VAT certificates and the related supporting documentation.
• Control the correctness of travel and mission invoices before they are settled and follow up on discrepancies with the suppliers and the travel provider.
• Process the transactions in SUMMA and launch and follow the associated Paperless workflows.

Mission budget follow-up and reporting

• Follow up the mission budget: monitor commitments and consumption against the available appropriations.
• Prepare and issue the bi-weekly budget reports to a fixed cadence.

Support to the verification function

• Support the financial verification of timesheets and reimbursable costs checking the documentation for completeness accuracy and eligibility.
• Report the findings and follow up with the stakeholders concerned until each file is cleared.

Budget execution transfers and cash requests

• Support the preparation of cash requests and keep the Anaplan open-contracts database updated.
• Support the budget publication exercise and maintain the register of budget transfers.
• Draft the accompanying cover letters notifications and reminders.

Accounting quality analysis and financial reporting

• Monitor the quality of the accounting records and correct or escalate the inconsistencies you find.
• Prepare cost and revenue analyses and vendor and customer analyses on request.
• Support treasury reporting and the financial viability checks of counterparties.
• Support the preparation and dispatch of the annual accounts.

Documentation and filing

• Keep the financial documentation filed and traceable in the document management system ready for audit.

Key Qualifications

Mandatory requirements

• EU citizenship only candidates holding the citizenship of an EU Member State can be considered; an EU work visa or residence permit is not sufficient for this contract.
• At least 1 year of professional experience in services of a similar nature (contractual minimum for this framework contract).
• English at CEFR level B2 as a minimum written and spoken and demonstrable in your CV it is the working language of the customer; level C1 is an asset given the drafting of official financial correspondence.
• An up-to-date CV in English preferably in Europass format stating your name and surname.

Education and experience

• Post-secondary education in finance accounting or business administration; alternatively completed secondary education combined with at least 3 years of relevant professional experience in the field.
• 3 to 6 years of relevant professional experience in accounts payable and invoice processing budget follow-up general accounting or a comparable finance administration role.
• Hands-on experience with an ERP finance system SAP ABAC/SUMMA Oracle Microsoft Dynamics or comparable is a strong asset for this position.
• Experience with VAT certificates tax exemption documentation or comparable formal tax procedures is a strong asset.
• Experience in travel and expense control or in the verification of timesheets and reimbursable costs is an advantage.
• Experience in producing recurring budget treasury or management reports is an advantage.
• Experience gained in an international organisation EU institution or agency or in a multinational company is an advantage.

Skills and competencies

• Advanced Excel pivot tables lookups and the confident reconciliation of large data sets and a very good command of the rest of MS 365.
• Comfortable with ERP transaction processing and electronic approval workflows; familiarity with tools such as SUMMA Anaplan Paperless or a document management system is an asset full training on the customers tools is provided.
• Strong numerical accuracy: you check your figures and you notice when a total does not add up.
• Good drafting skills in English for official financial correspondence cover letters notifications and reminders that go out in the customers name.
• Reliability with a fixed reporting cadence: the bi-weekly budget report and the closing deadlines are non-negotiable dates.
• An analytical eye for inconsistencies in cost revenue vendor and customer data and the confidence to raise them and follow them up until they are resolved.
• Excellent sense of organisation: able to keep a high daily volume of invoices moving while the periodic reporting and analysis work continues in parallel.
• Discretion and integrity in handling financial commercially sensitive and personal data.
• Proactive and self-directed you follow each invoice claim and report through to closure.
• Team player comfortable in a multicultural environment; an interest in space and the EU space programme is a plus.
• Knowledge of Czech or another EU language is an asset but not a requirement.

What can Terma offer

At Terma we consider skilled employees enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the best-in-class solutions that Terma provides. We lead the way in applying new technology offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace.

Terma offers you a pleasant working environment at the customer site where you will be able to take on challenging tasks and responsibilities in a highly professional company.

• Great opportunities for training and personal development
• Challenges in advanced technical environment
• International and cosmopolitan working atmosphere
• An employment contract with an attractive package with extra-legal benefits
• Highly competitive salary

Additional information

For further information please contact Ms. Silvia Cavallini by telephone or by email

To ensure that your application will reach us and is properly processed please apply through the link below with an up-to-date Curriculum Vitae preferably in an Europass format and ideally a Cover Letter.

About Terma

The Denmark based high-tech Terma Group develops products and systems for defense and non-defense security applications including command and control systems radar systems self-protection systems for aircraft space technology and aerostructures for the aircraft industry.

Terma A/S is headquartered at Aarhus Denmark. Internationally Terma has subsidiaries and operations in The Netherlands Belgium Germany Austria Czech Republic Romania United Kingdom United Arab Emirates India Singapore and the U.S.