Documentation Specialist

JOB SUMMARY

The role is responsible for managing and delivering comprehensive Systems Project Documentation in alignment with SPX Flow internal workflows and applicable regulatory standards. As part of the Project Execution Team the employee gathers reviews and compiles all required technical documentation to create a complete Technical File including the end clients documentation package.

The position requires a solid understanding of the Machinery Directive and other relevant international standards with accountability for verifying that all collected documentation meets both regulatory and customer-specific requirements. The employee maintains and updates documentation review checklists to support accurate approval and release processes.

This role ensures that all documentation deliverables are accurate complete and audit-ready by consistently applying established documentation standards governance practices and quality controls. It also involves maintaining effective planning and time tracking to keep projects on schedule and within budget. The employee demonstrates full ownership of assigned documentation projects proactively coordinating with stakeholders aligning across teams and ensuring successful execution from documentation collection through final delivery.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Prepare for and attend required project meetings and manager catchup meetings

Collect and compile complete project documentation using the In-Process Documentation Checklist in line with SPX Flow processes customer requirements and Technical File regulatory standards

Collaborate with Supply Chain Engineers and other stakeholders to gather required documentation to ensure compliance

Check the delivered technical documentation against Project Item-List and cooperate closely with Project Engineers and the Regulatory Advisor to ensure the content and form of the technical documentation corresponds to the project and regulatory requirements

Review and upload technical documentation into EAGLE (SharePoint) following the agreed folder structure and governance rules SPX FLOW Inc. Job Description Page 1/3

Ensure all documentation is accurate complete and audit-ready

Prepare final customer documentation packages including printed copies when required ensuring timely and compliant delivery

Communicate progress updates and risks clearly while coordinating effectively across the project team

Monitor workload and timelines proactively addressing risks to meet schedules and budgets. Escalate risks and delays to Manager

Keep resource tracking tool (Workload Planner) maintained and updated including progress status hours deadlines and project comments

KNOWLEDGE SKILLS & ABILITIES

Knowledge & Skills

Proficient in English (minimum B level or higher) with the ability to clearly and appropriately communicate in an international and multicultural environment

Working knowledge of Microsoft Office tools (Word Excel SharePoint Outlook) for documentation preparation tracking and reporting

Basic understanding of the European Machinery Directive and other applicable international standards related to technical documentation and compliance

Familiarity with general documentation processes lifecycle management and structured file governance practices

Ability to plan organize and track work effectively including maintaining accurate time and progress reporting against project schedules and budgets

Abilities

Strong attention to detail with a structured analytical and methodical approach to documentation and compliance requirements

Quality-driven and compliance-oriented mindset ensuring all deliverables are accurate complete and audit-ready

Proactive self-motivated and accountable demonstrating full ownership of assigned documentation projects from start to completion

Effective communicator able to collaborate and align with cross-functional teams and stakeholders in a global culturally diverse environment

Organized and disciplined with the ability to manage multiple tasks while maintaining consistency with standards checklists and processes

Pragmatic and solution-oriented balancing quality requirements with project timelines and business needs

Capable of working independently and remotely (if necessary) while maintaining productivity engagement and strong coordination with manager and team Job Description Page 2/3 SPX FLOW Inc.

EDUCATION AND EXPERIENCE Required

Bachelors degree from four-year college Preferred but Not Required

2 years of experience in machinery manufacturing engineering or food industry environments with a focus on project documentation

Experience with technical files documentation management systems or compliance-driven documentation

Familiarity with Machinery Directive CE marking or similar regulatory frameworks

Exposure to project execution in cross-functional international teams