Configuration and Document Management CADM (mfd)

Configuration & Document Management Officer (CADM) EU Space Programme (EUSPA) Prague

Configuration control data package deliveries and document management for Europes space programmes

Terma is building the Configuration and Data Management (CADM) team that supports the European Union Agency for the Space Programme (EUSPA) at its Headquarters in Prague Czech Republic. At the heart of the role is the flow of data package deliveries around 1 800 packages a year some twenty documents each: you will prepare and review the delivery notes accept incoming and prepare outgoing deliveries verify that each one complies with the CADM requirements and keep the delivery status registers accurate. Around that core sits the configuration management work itself configuration identification control accounting and verification the quality checks on the agencys documentation the bi-weekly reporting of CADM activities with metrics and training colleagues on the document management system.

This is work for someone who believes that the right version of the right document in the right place at the right time is what actually keeps a space programme on track and who gets real satisfaction from a register that reconciles and a delivery that passes acceptance first time. The role grows with what you bring: the more experience you have in configuration and data management the more of the coordination side you will take on shaping the procedures owning the bi-weekly reporting and metrics and guiding the other document controllers. The cadence is steady and the standards are high in an international and multicultural team working on Galileo EGNOS and Copernicus. The position is based on site in Prague and for reasons of access to the customers premises and information is open to EU citizens only. Planned start: end of 2026.

The position will include tasks such as:

Data package deliveries and delivery notes

• Prepare and review the delivery note for every data package processed around 1 800 packages per year of some twenty documents each.
• Accept incoming deliveries and prepare outgoing deliveries.
• Verify that each delivery complies with the EUSPA CADM requirements and return or escalate the ones that do not.

Delivery registers and information integrity

• Maintain the delivery status registers in the document management system and in Redmine.
• Safeguard the correctness accessibility availability reliability and security of the information handled.

Configuration management and control

• Define implement and maintain the configuration and document management processes and procedures.
• Perform configuration identification configuration control configuration status accounting and configuration verification.

Documentation quality checks

• Carry out quality checks on EUSPA documentation against the applicable quality requirements in the order of 200 checks per year.
• Report the findings and follow them up with the document owners until they are resolved.

Coordination reporting and metrics

• Contribute to the coordination of the EUSPA CADM activities and to the bi-weekly reporting on them including the agreed metrics.
• With growing experience take the lead on that coordination: guide the other document controllers and organise the work so that the delivery-note flow never stops.

Training and user support

• Deliver training on the documentation management tools and support colleagues in their daily use.

Key Qualifications

Mandatory requirements

• EU citizenship only candidates holding the citizenship of an EU Member State can be considered; an EU work visa or residence permit is not sufficient for this contract.
• At least 1 year of professional experience in services of a similar nature (contractual minimum for this framework contract).
• English at CEFR level B2 as a minimum written and spoken and demonstrable in your CV it is the working language of the customer.
• An up-to-date CV in English preferably in Europass format stating your name and surname.

Education and experience

• Post-secondary education in documentation or information management; a university degree in information or configuration management or in engineering is considered an asset.
• At least 3 years of relevant professional experience in document control technical documentation configuration management support or a comparable document- and data-intensive administrative role.
• Experience of configuration and data management within a space defence aerospace or large industrial programme is a strong asset for this position.
• Experience with formal delivery and acceptance processes delivery notes data packages compliance verification is a strong asset.
• Candidates with more extensive experience in the order of five years or more in configuration and data management including the coordination of a small team can take on the coordinator scope of the role: defining the procedures owning the metrics reporting and guiding the document controllers.
• Experience in defining or improving documentation processes and procedures and in reporting on them with metrics is an advantage.
• Experience gained in an international organisation EU institution or agency or in a multinational company is an advantage.

Skills and competencies

• Confident use of a document management system and of Redmine or a comparable tracking tool together with a very good command of MS 365 and Excel for registers and tracking sheets.
• Familiarity with configuration management tooling and with metrics reporting is an asset full training on the customers tools is provided.
• Exceptional accuracy and attention to detail: version numbers references and delivery statuses have to be right every single time.
• Method and consistency you apply a procedure the same way on the hundredth data package as on the first.
• Reliability with a hard recurring cadence: the bi-weekly delivery and reporting deadlines are fixed dates.
• The confidence to reject a non-compliant delivery politely and constructively and to follow it up until it is corrected.
• The ability to organise your own workload reliably and as you grow into the coordination side to help plan the teams work around leave and peak periods so that throughput stays steady.
• Clear drafting in English and the ability to explain a documentation rule to a colleague who is in a hurry.
• Discretion and integrity in handling programme and commercially sensitive information.
• Team player comfortable in a multicultural environment; an interest in space and the EU space programme is a plus.
• Knowledge of Czech or another EU language is an asset but not a requirement.

What can Terma offer

At Terma we consider skilled employees enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the best-in-class solutions that Terma provides. We lead the way in applying new technology offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace.

Terma offers you a pleasant working environment at the customer site where you will be able to take on challenging tasks and responsibilities in a highly professional company.

• Great opportunities for training and personal development
• Challenges in advanced technical environment
• International and cosmopolitan working atmosphere
• An employment contract with an attractive package with extra-legal benefits
• Highly competitive salary

Additional information

For further information please contact Ms. Silvia Cavallini by telephone or by email

To ensure that your application will reach us and is properly processed please apply through the link below with an up-to-date Curriculum Vitae preferably in an Europass format and ideally a Cover Letter.

About Terma

The Denmark based high-tech Terma Group develops products and systems for defense and non-defense security applications including command and control systems radar systems self-protection systems for aircraft space technology and aerostructures for the aircraft industry.

Terma A/S is headquartered at Aarhus Denmark. Internationally Terma has subsidiaries and operations in The Netherlands Belgium Germany Austria Czech Republic Romania United Kingdom United Arab Emirates India Singapore and the U.S.