Office Manager & Executive Assistant

Location: Limassol Cyprus
Industry: Investment Fund / Financial Markets
Employment: Full time office based

On behalf of our client we are looking for a highly organized discreet and proactive Office Manager & Executive Assistant to support two senior Fund Managers and manage the day to day administration of an investment fund office in Limassol. The successful candidate will act as the right hand to both Fund Managers and will be expected to use modern AI tools to improve efficiency communication and organization across the office.

Key Responsibilities

• Direct executive and personal assistance to two Fund Managers
• Management of calendars meetings appointments and daily schedules
• Monitoring organising and assisting with incoming emails
• Drafting professional emails correspondence summaries and documents
• Using AI tools to assist with email management drafting research meeting summaries document preparation and administrative workflows
• Coordination with banks brokers lawyers accountants employees and external service providers
• Organisation of business travel and related logistics
• Management of the day to day operation of the Limassol office
• Handling invoices expenses documentation and general administrative matters
• Following up on outstanding tasks documents and requests
• Maintaining organised electronic records and internal information
• Handling occasional personal administrative matters for the two Fund Managers

Candidate Requirements

• Fluent Hebrew is mandatory
• Excellent written and spoken English
• Previous experience as an Executive Assistant Personal Assistant or Office Manager
• Strong practical experience using AI tools such as ChatGPT or similar platforms for professional work
• Ability to use AI effectively for drafting emails summarising information preparing documents organising tasks and improving daily workflows
• Excellent organisational and multitasking abilities
• High level of discretion and confidentiality
• Strong attention to detail
• Proactive and independent working style
• Comfortable working directly with senior executives in a fast paced financial environment
• Strong knowledge of Microsoft Office Outlook and modern productivity tools
• Based in Limassol or able to commute daily

Preferred Background

Experience supporting senior executives entrepreneurs investment professionals family offices financial institutions or professional services firms would be a significant advantage. The ideal candidate is someone who can become a trusted and highly capable right hand to the two Fund Managers and gradually take broader responsibility for the administration organization and efficient operation of the office.