Project Manager (AdministrationOperations)

This is a remote position.

Company: TeamFicient

Role Title: Project Manager Administrative & Operations

Employment Type: Full-Time / Contract

Location: Remote

Experience Level: Mid-to-Senior (35 years)

TeamFicient provides U.S.-managed remote professionals business services and operational solutions for growing businesses across various industries. We help companies streamline their internal operations standard operating procedures and administrative infrastructure so they can scale smoothly and efficiently.

We are seeking an experienced and proactive Project Manager (Administrative) to oversee administrative operations coordinate cross-functional team initiatives and drive internal process improvements. In this role you will be responsible for planning executing and tracking key administrative projectsranging from standard operating procedure (SOP) development and master data governance to internal reporting and leave workflow management.

You will act as the operational bridge between management team leaders and technical leads ensuring all projects are delivered on time within scope and according to high quality standards.

• Define project scopes goals deliverables and timelines for administrative operational and organizational initiatives.
  

• Create and maintain detailed project plans schedules and resource allocations using project management tools (e.g. Asana Trello ClickUp or Monday.com).
  

• Track milestones monitor progress and remove roadblocks to ensure on-time delivery across multiple concurrent projects.
  

• Oversee the creation standardization and maintenance of Standard Operating Procedures (SOPs) process maps and training materials.
  

• Work with subject matter experts to document administrative workflows escalation protocols and operational handbooks.
  

• Establish version-control conventions documentation review schedules and governance frameworks for company knowledge bases.
  

• Coordinate initiatives related to employee data management attendance tracking leave/vacation reconciliation and administrative audits.
  

• Ensure data consistency accuracy and proper permissions across administrative tools databases and spreadsheets.
  

• Collaborate with HR finance and operations teams to streamline internal record-keeping and data intake workflows.
  

• Serve as the primary point of contact for internal stakeholders team leads and external vendors on operational projects.
  

• Facilitate regular project status meetings prepare agenda items capture action items and ensure accountability across teams.
  

• Prepare daily weekly and monthly progress reports and executive dashboards for senior management.
  

• Experience: 3 to 5 years of proven project management experience specifically focused on business operations administrative systems HR operations or process optimization.
  

• Project Management Tools: Strong proficiency with modern PM software (Asana ClickUp Monday.com Jira Trello or similar).
  

• Document & Workspace Productivity: Expertise in Google Workspace (Google Docs Sheets Forms Slides) and Microsoft 365.
  

• Process Mapping & Documentation: Experience creating clear SOPs workflow diagrams and operational guides (using tools like Lucidchart Miro or Notion).
  

• Data Organization: Solid understanding of data hygiene reporting spreadsheet management and basic database concepts.
  

• Soft Skills: Exceptional organizational ability time management active listening and strong written and verbal communication skills.
  

• PMP (Project Management Professional) or CAPM certification.
  

• Basic familiarity with automation and CRM tools (e.g. GoHighLevel Zapier Make).
  

• Experience working in a fast-paced remote environment managing global or distributed teams.