Personal Injury Litigation Assistant (Virtual Assistant)

Compensation: US Dollars $1000 - $1400 per month (based on experience)
 

If selected to move forward in the process you will receive an email invitation to complete two next steps: a Willo video self-interview and a brief values assessment.

Please note that to ensure your application remains under consideration both assessments must be completed within 24 hours of receiving the invitation.

Please submit your resume in English.

As a Virtual Assistant you will work remotely from home as an independent contractor (health care benefits and paid time off is not provided).

Full-time availability is required for a 40-hour workweek with two days off. Depending on business needs one weekend day may be included in your schedule.

Role Overview 

The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firms personal injury practice. This position is responsible for managing litigation workflows maintaining organized case files coordinating deadlines preparing legal documents and ensuring timely communication with clients courts opposing counsel and vendors. 

This role is ideal for a highly organized detail-oriented professional who thrives in a fast-paced environment can manage multiple priorities simultaneously and takes ownership of delivering accurate and timely work product. 

The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication accountability and client service standards. 

Key Responsibilities 

Litigation Support & Case Management 

• Organize maintain and update electronic case files and litigation documentation  
• Ensure all documents are properly named saved and filed within the case management system  
• Maintain accurate and up-to-date case information deadlines and litigation activity  
• Support attorneys throughout all phases of litigation preparation and case progression  

Drafting & Legal Document Preparation 

• Prepare draft review and electronically file litigation documents including:  
• Complaints  
• Summonses  
• Discovery requests and responses  
• Notices  
• Subpoenas  
• Motions and related pleadings  
• Ensure all filings comply with court rules formatting requirements and filing deadlines  
• Coordinate service of process and track responses objections and deadlines  

Discovery & Litigation Coordination 

• Assist with the organization review and management of discovery materials and exhibits  
• Coordinate discovery-related communication with attorneys clients opposing counsel and vendors  
• Prepare materials and documentation for depositions mediations hearings and trial preparation  
• Schedule depositions mediations CMEs hearings and related litigation events  
• Coordinate with court reporters interpreters clients and opposing counsel regarding scheduling logistics  
• Distribute calendar invitations Zoom links and related scheduling communications  

Calendar & Deadline Management 

• Maintain and monitor litigation calendars court deadlines and scheduling requirements  
• Track deadlines related to:  
• Discovery  
• Depositions  
• Hearings  
• Mediations  
• Trial preparation  
• Court filings  
• Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members  

Client Communication & Administrative Support 

• Communicate professionally with clients regarding case status litigation requirements and scheduling matters  
• Return client communications in a timely and professional manner  
• Assist with gathering and verifying client information and documentation  
• Maintain professional communication with judicial assistants court personnel opposing counsel and vendors  

Operational & Administrative Responsibilities 

• Save and organize court filings pleadings notices and litigation correspondence  
• Process litigation-related invoices and expenses as assigned  
• Assist with maintaining accurate records within Litify and other case management platforms  
• Support department organization workflow efficiency and overall litigation operations  

Qualifications :

• Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation  
• Experience drafting preparing and e-filing:  
• Complaints  
• Summonses  
• Discovery documents  
• Litigation pleadings  
• Experience scheduling depositions mediations or other litigation-related events  
• Fluency in both English and Spanish  
• Strong organizational skills and attention to detail  
• Ability to manage multiple deadlines and priorities in a fast-paced environment  
• Strong written and verbal communication skills  
• Proficiency with Microsoft Office and legal case management systems  
• Ability to work collaboratively within a team-oriented environment  
• Reliable attendance professionalism and accountability  

Preferred Qualifications 

• Experience using Litify (Salesforce) and/or Filevine  
• Experience with Florida state court e-filing systems  

Additional Information :

Equipment Requirements: 

Computer:

• Windows:
  • Windows 10 Intel i5 (8th Gen) or 2GHz and 8 cores
  • 16 GB RAM
  • 256 GB SSD
• Mac:
  • macOS 11 (Big Sur) Apple M1 or Intel i5
  • 8 GB RAM
  • 256 GB SSD

Internet:

• Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
• Internet Speed:
  • 30 Mbps download
  • 15 Mbps upload
  • Latency (Ping): Under 100ms

USB noise-cancelling headset

Webcam for daily meetings

Work Environment 

• Fast-paced litigation-focused environment with high accountability standards  

• Collaborative team setting with a strong emphasis on organization responsiveness and client service  

• Requires the ability to prioritize competing deadlines and adapt to changing case demands  

Remote Work :

Yes

Employment Type :

Full-time