Experience Coach, Global HR Operations

Requisition ID: 271086

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Join a purpose driven winning team committed to results in an inclusive and high-performing environment.

Purpose

The Experience Coach is responsible for supporting Consultants Advisors and Specialists across Global HR Operations teams including but not limited to Global Employee Servicecs HR Data Management Benefit & Leave Experience and
Onboarding Experience to deliver accurate effective and efficient responses through all available channels to HR-related inquiries from a diverse range of internal and external partners including: employees dependents retirees candidates
Contingent Workers third party vendors etc. This role is also responsible for providing: escalated inquiry support for complex inquiries additional channel support and relief management support as required to ensure seamless operations globally.

Accountabilities
Provides day-to-day guidance to team members including Consultants Advisors and Specialists on the optimal use of HR systems and processes to drive accurate efficient and effective responses for direct access (self-service/system support) and divers inquiries related to HR polices and procedures from internal and external stakeholders across geographies.
Delivers monthly shadowing sessions to share global best practices promost use of direct access/self-service tools and system capabilities and provide on-the-spot coaching to team members. Ensures these sessions are relevant
to the unique requirements of each operational area such as Employee Services HR Data Management Benefit & Leave Experience and Onboarding Experience.

Participates in and supports change initiatives across the Global HR Operations teams ensuring effective communication and adoption of new processes technologies and tools in alignment with organizational objectives.
Contributes to the education and continuous development of the global teams by creating delivering and maintaining training and communication materials across appropriate channels (e.g. team huddles lunch and learn sessionsinternal platforms such as SharePoint new-hire orientation and global webinars.)
Manages high-profile sensitive or complex inquiries/escalations by: providing team members with the proactive support - enabling successful resolution and where necessary determining when further escalation is required and
assuming ownership of the request
Acts in an advisory role by offering end-user support for those interacting with global HR systems resolving issues and guiding employees in the use of self-service functionalities
Ensures professional positive and consistent experiences by striving for excellence in understanding client requests streamlining service delivery and identifying appropriate next steps regardless of regional location or operational specialization.
Monitors trends in inquiries and/or issues and shares key insights with Senior Managers. And other stakeholders. Actively seeks opportunities to improve departmental processes and customer service by identifying service deficiencies and consulting with Managers and Sr. Manager to develop robust solutions.

Provides relief support to management functions as needed including holding the team accountable to meet KPIs prioritizing workload and reallocating resources to optimize results and throughput across all HR Operations areas.
Integrates the organizations risk appetite and risk culture into day-to-day activities and decisions ensuring all operational practices and recommendations align with global compliance and risk management
be considered in day-to-day activities and decisions
Creates an environment in which global HR Operations teamspursue effective and efficient operations ensuring adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk
regulatory compliance risk AML/ATF risk and conduct risk. Ensures compliance with relevant frameworks handbooks and guidelines across all regions.

Fosters high performance environment and implements a people strategy that attracts retains develops and motivates team members by championing an inclusive global work environment; communicating vison/values/business strategy and managing succession and development planning for all HR Operations team.

Dimensions

Manages support of global HR Systems including but not limited to: Case Management Systems Payroll HR Data Platforms and other region-specific platforms as required
Operates independently day-to-day basis managing a significant volume of transactions and inquiries across multiple zones
Services a global community and responds within established Service Level Agreements (SLAs) for each operational region and function
Ensures business continuity for accountabilities under purview ensuring coverage on assigned schedules across all regions (e.g. 5 days/week in local time zones)

Education / Experience / Other Information

Post-secondary degree in Business or Human Resources or related field or actively pursuing education in these areas
Relevant HR Professional designation(s) e.g. CHRP SHRM) considered an asset
Prior experience in a shared service center or call center environment preferably in a global context
Knowledge of HR transactions processes and systems commonly used in multinational organizations
Deep understanding of global HR polices procedures and compliance requirements
People leadership skills including mentoring and training
Strong verbal & written communication skills with the ability to engage stakeholders from various regions and backgrounds
Proven teamwork capabilities; exceptional relationship management and interpersonal skills
Strong planning and organizational skills with the ability to prioritize tasks and manage multiple initiatives in a fast-paced environment
Attentive to details and deadlines; ability to manage concurent projects and adapt to changing priorities
Must exhibit good judgment and decision-making authority leveraging strong analytical skills to provide solutions and expertise to HR-related inquiries in a global context

Working Conditions
- Work in a standard office-based environment; non-standard hoursand remote work arrangements may be required to support global operations and cross-regional teams.
- May be required to flex hours to accommodate the needs of global stakeholders and ensure coverage across multiple time zones

Location(s): Colombia : Bogota : Bogota

Scotia GBS is a Scotiabank Group company located in Bogota Colombia created to support different processes of the Bank and the development and execution of its global services strategy in 15 countries in the Americas. It is composed of 7 service units. We offer an inclusive positive work environment and competitive benefits.

At ScotiaGBS we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at ScotiaGBS; however only those candidates who are selected for an interview will be contacted.