Executive Assistant to CEO

Location: Remote (South Africa or LATAM Preferred)

Compensation: USD $2000-$2200 per month (depending on experience)

Industry: Education / Digital Media

Schedule: Full-time Monday-Friday U.S. Pacific Time business hours (occasional flexibility required during project deadlines or travel)

About the Company

Our client is a fast-growing education and digital media company dedicated to helping aspiring medical professionals achieve academic and career success through innovative educational content coaching and online resources.

As the company continues to grow they are seeking an exceptional Executive Assistant to serve as a trusted partner to the CEO helping manage day-to-day operations executive communications strategic priorities and organizational workflows.

Role Overview

We are seeking a highly organized and proactive Executive Assistant to work directly alongside the CEO in a fast-paced high-performance environment.

This role extends well beyond traditional administrative support. Youll act as a strategic partner helping the CEO stay focused on high-impact priorities by managing schedules coordinating communications organizing projects tracking commitments and ensuring critical initiatives continue moving forward.

Success in this position requires exceptional attention to detail sound judgment strong organizational skills and the ability to anticipate needs before they arise. The ideal candidate thrives in an environment where precision accountability and initiative are highly valued.

Key Responsibilities

Executive Support

• Manage and optimize the CEOs calendar to maximize productivity and focus.
• Coordinate meetings agendas briefing materials and follow-up actions.
• Arrange domestic and international travel accommodations and supporting logistics.
• Maintain organized documentation digital filing systems and executive records.

Executive Coordination

• Track CEO-owned leads commitments and follow-up activities.
• Coordinate meetings and scheduling with prospective partners clients and stakeholders.
• Prepare executive briefing notes meeting summaries and supporting documentation.
• Ensure action items and key deliverables are completed on time.

Communication & Community Support

• Draft edit and proofread professional executive communications.
• Assist in supporting and monitoring the companys online community.
• Respond to inquiries where appropriate and escalate priority matters.
• Conduct research to support executive initiatives presentations and strategic decisions.

Project & Operational Coordination

• Coordinate project timelines meetings and cross-functional initiatives.
• Track deadlines deliverables and project milestones.
• Research vendors software platforms and business solutions.
• Proactively identify potential risks or delays and communicate recommendations.
• Maintain visibility across multiple priorities to ensure projects remain on schedule.

Required Hard Skills

• Minimum of 2 years experience as an Executive Assistant or in a comparable executive support role.
• Exceptional written and verbal English communication skills with near-native fluency.
• Proven experience managing complex executive calendars and competing priorities.
• Strong administrative organizational and documentation skills.
• Experience drafting and editing professional business communications.
• Proficiency with Microsoft Office and Google Workspace.
• Experience using AI productivity tools such as ChatGPT Claude or similar platforms is highly desirable.
• Ability to manage confidential information with absolute discretion and professionalism.

Soft Skills

• Exceptional attention to detail.
• Highly organized with outstanding time management skills.
• Proactive and self-directed.
• Strong critical thinking and problem-solving abilities.
• Professional emotionally mature and dependable.
• Comfortable working in a fast-paced high-accountability environment.
• Adaptable and receptive to constructive feedback.
• Able to work independently while collaborating effectively across teams.

About the Ideal Candidate

You are someone who naturally creates structure organization and clarity.

You anticipate needs seek clarification when needed and take ownership of moving work forward without constant direction. You enjoy supporting senior leadership managing multiple priorities and producing consistently accurate work even in fast-moving environments.

You understand that exceptional executive support is built on trust discretion responsiveness and the ability to execute with both speed and precision.

Why This Role Matters

The Executive Assistant serves as a strategic partner to the CEO helping ensure that executive time attention and energy remain focused on the companys highest-value priorities.

By proactively managing schedules communications projects and operational workflows youll help reduce executive friction improve organizational efficiency and support the continued growth of the business.

Your ability to anticipate needs coordinate across teams and consistently execute with accuracy will directly contribute to the CEOs effectiveness and the success of the organization

Required Experience:

IC