Executive Administrative Assistant

This is a remote position.

Company: TeamFicient
Location: Remote
Employment Type: Full-Time
Salary Range: $800$1000

Work Schedule:
Time Range: Between 7 AM and 7 PM CST
Working Hours: 9 hours per day (8 working hours 1-hour break)
Days Off: TBD (2 days per week)

At TeamFicient our team spans multiple countries and regions and we stay connected by operating within EST CST and PST time zones.

Work Without Borders: Collaborate daily with experts from around the world and gain international exposure.

Built for Remote: Join a fully remote culture designed for autonomy flexibility and trust.

Diverse Perspectives: Be part of a multicultural team where different backgrounds are our greatest strength.

Grow Globally: Expand your career on a global stage learning how business works across different cultures and continents.

TeamFicient is looking for a highly organized proactive and professional Executive Administrative Assistant to provide high-level administrative and operational support to executives and leadership teams.

The ideal candidate will be responsible for managing schedules coordinating meetings preparing documents handling communications organizing information and supporting day-to-day executive operations. This role requires excellent attention to detail discretion communication skills and the ability to manage multiple priorities in a fast-paced remote environment.

• Provide comprehensive administrative support to executives and senior leadership.
  

• Manage executive calendars appointments meetings and schedules.
  

• Coordinate internal and external meetings across multiple time zones.
  

• Prepare meeting agendas presentations reports and other executive documents.
  

• Track action items deadlines and follow-ups from meetings.
  

• Assist executives with daily organization and prioritization of tasks.
  

• Manage and organize executive emails messages and correspondence.
  

• Draft proofread and format professional emails documents presentations and reports.
  

• Communicate professionally with clients vendors employees and external partners.
  

• Handle confidential and sensitive information with professionalism and discretion.
  

• Ensure important communications and requests are followed up on in a timely manner.
  

• Organize and maintain digital files records documents and databases.
  

• Coordinate travel arrangements itineraries accommodations and schedules when required.
  

• Assist with expense tracking reimbursements and administrative documentation.
  

• Support planning and coordination of company events meetings and special projects.
  

• Conduct research and prepare summaries or reports as requested by leadership.
  

• Assist with various administrative and operational projects.
  

• Support executives with tracking projects priorities and deliverables.
  

• Coordinate with internal departments to ensure tasks and requests are completed.
  

• Monitor deadlines and proactively communicate potential delays or issues.
  

• Maintain task lists and follow up with relevant stakeholders.
  

• Help improve administrative workflows and organizational processes.
  

• 2 years of professional experience as an Executive Assistant Administrative Assistant Personal Assistant Office Administrator or similar role.
  

• Excellent written and verbal communication skills.
  

• Strong organizational time-management and multitasking abilities.
  

• Proven ability to manage calendars meetings schedules and competing priorities.
  

• Strong proficiency with Microsoft Office or Google Workspace including Outlook/Gmail Word/Docs Excel/Sheets and PowerPoint/Slides.
  

• Excellent attention to detail and accuracy.
  

• Ability to handle confidential and sensitive information professionally.
  

• Strong follow-up and task-management skills.
  

• Ability to work independently and proactively in a remote environment.
  

• Professional and polished communication style.
  

• Bachelors degree in Business Administration Management Communications or a related field is preferred or equivalent practical experience.
  

• Experience supporting C-level executives or senior leadership.
  

• Experience working with international or distributed teams.
  

• Familiarity with project management and collaboration tools such as Asana ClickUp Trello Slack or Microsoft Teams.
  

• Experience coordinating international travel and complex schedules across multiple time zones.
  

• Experience preparing executive presentations reports and business documents.
  

• Strong knowledge of business administration and office management practices.
  

• Experience working in a fast-paced startup or professional services environment.
  

• Bilingual or multilingual communication skills.
  

To be considered for this position you must submit your application through our Careers Page:

Applications submitted through any other channel including direct email submissions will not be accepted or reviewed. This is a firm non-negotiable requirement.

Remote

This job posting is intended solely for talent pooling through our Ready-to-Hire Portal. It is not associated with an immediate or confirmed vacancy. Candidates may be considered for relevant opportunities as positions become available.