Executive Administrative Assistant

Bring your organization judgment and professionalism to a role that supports senior leadership and enables business success. As an Executive Administrative Assistant you will manage complex schedules coordinate critical meetings and handle travel and expenses with precision and discretion. Youll work in a dynamic environment where priorities shift quickly and confidentiality matters. We value proactive partners who anticipate needs and deliver high-quality support.

As an Executive Administrative Assistant in our organization you will manage complex schedules coordinate critical meetings and handle travel and expenses with precision and discretion.

Job Responsibilities

• Manage a complex calendar for a Senior Executive including prioritization scheduling and conflict resolution
• Coordinate internal and external meetings including logistics such as conference rooms events and catering
• Screen and route incoming calls and requests prioritizing appropriately and exercising discretion when sharing information
• Respond to and follow up on inquiries on behalf of the executive ensuring timely and professional communication
• Coordinate domestic and international travel maintaining detailed itineraries and trip logistics
• Prepare reconcile and submit expense reports accurately and on time in accordance with applicable policies
• Serve as a point of contact for internal stakeholders clients and visitors interacting with the executives office

• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise

Required Qualifications Capabilities and Skills

• Experience providing administrative support to senior leaders in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes
• Strong attention to detail and ability to execute tasks accurately under time pressure
• Strong written and verbal communication skills with professional etiquette
• Demonstrated ability to handle sensitive information with discretion and sound judgment
• Proficiency in Microsoft Outlook and experience scheduling complex meetings
• Ability to work collaboratively with stakeholders at all levels

• Strong follow-up skills and a proactive service-oriented mindset

Preferred Qualifications Capabilities and Skills

• Experience supporting executive-level leaders or managing high-volume calendars
• Experience coordinating international travel and complex itineraries
• Experience using expense management tools (e.g. SAP Concur or similar)
• Experience coordinating events town halls or large meetings
• Demonstrated ability to improve administrative processes and workflows