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Bilingual Administrative Assistant

Ricky Joy Company

Job Location:

Colombia - Colombia

Monthly Salary: Not provided by the employer

Posted: 27 October 2026 (Yesterday)

Application Deadline: 24 January 2027

Vacancies: 1 Vacancy

Job Summary

Position: Bilingual Administrative Assistant Senior Management
Location: Colombia 100% remote
Department: Presidency
Reports to: CEO
Contract Type: permanent contract Direct with the company
Schedule: Monday to Thursday 7am 4:30pm Friday 7am 4pm (Schedule adapted to our headquarters in Cumming GA)
Salary: $3.500.000 COP

Job Summary:

We are seeking a bilingual Administrative Assistant with experience in executive support and international corporate environments to provide direct assistance to the companys CEO and Administrative Manager.

The successful candidate will be responsible for facilitating the daily operations of both executives by managing calendars coordinating meetings preparing documents tracking commitments and supporting special projects. Additionally they will serve as an administrative liaison between the leadership team internal departments and external contacts ensuring clear organized and timely communication in both English and Spanish.

We are looking for a highly organized proactive discreet and results-oriented individual with the ability to anticipate executive needs manage priorities and work autonomously within an international remote-work environment.

Responsibilities:

Executive Assistance: Providing direct administrative support to the CEO and the Administrative Manager facilitating the management of their daily activities priorities and commitments.
Calendar Management: Coordinating schedules meetings appointments and executive commitments while accounting for priorities and different time zones.
Meeting Coordination: Organizing internal and external meetings preparing agendas gathering relevant information and following up on action items.
Tracking Pending Tasks: Monitoring tasks agreements and requests from management ensuring timely follow-up with the relevant parties.
Special Project Coordination: Supporting the planning and execution of initiatives assigned by executives tracking progress and flagging potential delays or needs for additional support.
Bilingual Communication: Drafting and reviewing emails executive communications presentations reports and other documents in both English and Spanish.
External Liaison: Maintaining professional communication with clients suppliers strategic partners and other contacts relevant to the companys operations.
Document Management: Organizing updating and maintaining documents records and administrative information ensuring confidentiality and ease of access.
Report and Presentation Preparation: Consolidating information and preparing supporting materials for meetings performance reviews and project tracking.
Cross-Team Coordination: Facilitating the exchange of information between management and internal or international teams.
General Administrative Support: Managing correspondence requests and other administrative tasks essential to the efficient functioning of senior management.

Requirements:

Education and Experience

Professional degree in Business Administration International Business or a related field (preferred).
Minimum of 3 years of experience in administrative or executive assistance or providing direct support to management and senior executives (required).
Experience in managing calendars coordinating meetings handling documentation and tracking executive commitments.
Experience working with U.S.-based companies international teams or in remote corporate environments (desirable).
Minimum B2 level of English with a demonstrable ability to communicate orally and in writing within a business context (required).

Knowledge and Tools

Proficiency in Microsoft Office 365 specifically Excel Outlook Word PowerPoint and Teams.
Experience using task and project management tools such as Asana Microsoft To Do or similar platforms.
Ability to prepare reports presentations and executive communications in both English and Spanish.
Experience in calendar planning meeting coordination and managing multiple administrative requirements.
Adaptability a willingness to learn and an aptitude for adopting new digital tools.

Key Competencies

Excellent organizational planning and time-management skills.
Ability to set priorities and manage multiple requests efficiently.
Proactive forward-thinking and autonomous in the execution of responsibilities.
Diligent follow-through and a strong commitment to meeting obligations.
Clear professional and assertive communication.
High level of confidentiality discretion and sound judgment when handling sensitive information.
Attention to detail and the ability to resolve day-to-day issues in a timely manner.
Ability to work independently and coordinate activities with teams across different time zones.
Adaptability and a willingness to learn improve processes and respond to the needs of senior management.

Compensation and Benefits: