Administration Assistant

Purpose

Assist the Administration Supervisor with routine departmental operations including visitor reception call handling and inquiry support; support the management of travel and commercial medical insurance reimbursements; and provide administrative support such as site hygiene management and office supply distribution to ensure orderly and efficient administrative operations.

Responsibility scope

Reception Duties:

• Answer and transfer calls as needed or take messages ensuring timely and accurate communication; promptly report any adverse event or complaint calls to the relevant departments at headquarters.
• Receive register and guide visitors and promptly notify the employee being visited.

Routine Administrative Duties:

• Assist the Administration Supervisor with daily administrative tasks including document printing sorting and filing.
• Support new employee onboarding activities including parking permit application and plant orientation.
• Collect and mail reimbursement documents for plant business travel and commercial medical insurance expenses.
• Handle the stamping and mailing of documents related to business bidding activities.
• Participate in organizing plant activities and provide preparatory and coordination support.
• Be responsible for canteen meal ordering and related communication and coordination.
• Be responsible for site hygiene management.
• Manage procure and distribute office supplies and labor protection用品.
• Distribute express deliveries parcels and other items to department staff in a timely manner each day.
• Complete other temporary administrative support tasks as assigned.

Job requirements

Education/Experience:
Associate degree or above with at least 2 year of relevant work experience; basic English proficiency; proficient in computer operation and Microsoft Office applications.

Skills:

• Strong communication coordination and teamwork skills.
• Basic training and support capabilities.
• Basic spoken English communication skills.

Resource Managed

Financial indicators

N/A

Non-financial indicators

N/A

Have Subordinates

N/A

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.