Enter a job title or keyword
Business Development and Procurement Executive
Job Location:
Job Location:
Bandar Seri Begawan - Brunei
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
16 August 2026 (18 days ago)
Posted:
Application Deadline:
13 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Business Development and Procurement Executive
Job Summary
The Business Development and Procurement Executive supports the companys commercial activities by identifying business opportunities managing RFQ and tender submissions sourcing suppliers and coordinating procurement requirements.
The role works closely with the Commercial Team to search for relevant RFQs and tenders purchase tender documents where required obtain supplier quotations prepare submission documents and ensure all proposals are submitted accurately and on time.
The Executive will also handle procurement requirements for Digital Sage Group and its sister companies including Reborn Lab OneHouseCo Dalkom Cube and other related businesses.
Key Responsibilities
1. RFQ and Tender Management
- Search for relevant RFQs quotations tenders and business opportunities from government agencies private companies and other organisations.
- Review RFQ and tender requirements specifications submission instructions and deadlines.
- Purchase or collect RFQ and tender documents where required.
- Prepare tender checklists and coordinate the required supporting documents.
- Source suitable products suppliers contractors and service providers according to the required specifications.
- Request and compare supplier quotations pricing lead times warranties technical specifications and payment terms.
- Assist with pricing calculations cost breakdowns mark-ups and profit-margin assessments.
- Complete quotation forms tender forms compliance tables company profiles declarations and other submission documents.
- Coordinate with the Commercial Team Finance Team Operations Team and management to obtain approvals and supporting information.
- Ensure all RFQ and tender submissions are complete accurate compliant and submitted before the deadline.
- Maintain proper records of submitted awarded unsuccessful and pending opportunities.
- Follow up with clients regarding tender results clarification requests purchase orders and next steps.
2. Procurement and Supplier Management
- Manage procurement requirements for Digital Sage Group and its sister companies including Reborn Lab OneHouseCo Dalkom Cube and other related entities.
- Receive and review internal purchase requests from different departments and companies.
- Identify and evaluate local and international suppliers.
- Obtain multiple quotations and prepare price-comparison tables.
- Negotiate pricing minimum order quantities delivery schedules payment terms warranties and other commercial conditions.
- Verify that products and services meet the required specifications before placing an order.
- Prepare purchase requests purchase orders supplier confirmations and supporting procurement documents.
- Coordinate samples product inspections delivery arrangements freight customs clearance and collection where applicable.
- Monitor supplier performance product quality delivery timelines and after-sales support.
- Maintain an updated supplier and vendor database.
- Develop reliable supplier relationships to improve pricing quality and delivery performance.
- Identify alternative suppliers to reduce procurement risks and avoid dependency on a single vendor.
3. Business Development and Cold Outreach
- Conduct cold outreach through email telephone LinkedIn WhatsApp and other suitable channels.
- Identify and approach potential clients partners suppliers and business collaborators.
- Introduce the companys services capabilities and solutions to prospective clients.
- Arrange meetings presentations product demonstrations or discovery calls.
- Follow up consistently with prospective clients and maintain professional relationships.
- Support the preparation of company profiles capability statements proposals quotations and presentation materials.
- Research potential industries organisations and upcoming projects that may create business opportunities.
- Maintain an updated sales and business-development pipeline.
- Record outreach activities responses meetings opportunities and follow-up actions in the companys CRM or internal tracking system.
- Support account management and relationship-building activities for existing clients.
4. Commercial Coordination
- Work closely with the Commercial Team from opportunity identification until submission award procurement delivery and invoicing.
- Assist in preparing project budgets supplier-cost estimates selling prices and expected profit margins.
- Check that quotations and proposals are commercially viable before submission.
- Coordinate with project and operations teams to confirm delivery capabilities and timelines.
- Prepare commercial summaries for management review and approval.
- Support contract quotation purchase-order and invoice tracking.
- Ensure that the project scope client requirements supplier quotation and final selling price are aligned.
- Highlight commercial risks unclear specifications unrealistic deadlines or supplier issues to management.
5. Documentation and Reporting
- Maintain organised digital and physical records for RFQs tenders quotations supplier documents purchase orders invoices delivery orders and related correspondence.
- Update internal trackers Notion pages spreadsheets CRM systems or project-management platforms.
- Prepare weekly or monthly reports covering:
- New RFQs and tenders identified
- Submission status
- Tender results
- Procurement status
- Supplier quotations
- Cold-outreach activities
- New leads and meetings
- Pending follow-ups
- Commercial risks and issues
- Ensure company certificates registrations licences profiles and supporting documents remain updated for tender submissions.
- Maintain confidentiality when handling client supplier pricing and company information.
6. Additional Responsibilities
- Attend client meetings tender briefings site visits supplier meetings and product inspections when required.
- Assist with market research and competitor analysis.
- Support the development of new products services and business partnerships.
- Coordinate urgent purchases and operational requirements when necessary.
- Assist with delivery coordination acceptance documentation and project close-out.
- Perform other business development commercial procurement and administrative duties assigned by management.
Requirements
- Diploma or bachelors degree in Business Administration Business Management Marketing Procurement Supply Chain Management Finance or a related field.
- Previous experience in business development sales procurement tender management administration or commercial operations is preferred.
- Fresh graduates with strong communication research and organisational skills may also be considered.
- Comfortable conducting cold calls and approaching new clients.
- Able to communicate and negotiate professionally with clients and suppliers.
- Strong attention to detail when reviewing specifications pricing and submission documents.
- Able to manage multiple RFQs procurement requests and deadlines simultaneously.
- Good written and spoken English and Malay.
- Proficient in Microsoft Word Excel PowerPoint Google Workspace and online research.
- Experience using Notion ClickUp CRM systems or procurement systems would be an advantage.
- Possess a valid driving licence and access to transportation where required.
Preferred Skills
- Tender and RFQ preparation
- Supplier sourcing and negotiation
- Costing and margin calculation
- Cold outreach and lead generation
- Proposal and quotation preparation
- Commercial awareness
- Vendor relationship management
- Market and product research
- Documentation and record management
- Time and deadline management
- Problem-solving and adaptability
Key Performance Indicators
- Performance may be assessed based on:
- Number of suitable RFQs and tenders identified
- Percentage of submissions completed before the deadline
- Accuracy and compliance of tender submissions
- Number and value of tenders or quotations awarded
- Procurement cost savings achieved
- Supplier quality and delivery performance
- Number of new leads generated through cold outreach
- Number of client meetings secured
- Conversion of leads into quotations projects or revenue
- Accuracy and timeliness of internal procurement
- Completeness of procurement and commercial records
- Responsiveness to internal departments and sister companies
