Secretária Executiva

The Executive Assistant provides high-level strategic operational and administrative support to the Vice President & General Manager Protective & Marine LATAM.

This position acts as a trusted business partner helping drive organizational effectiveness manage strategic priorities coordinate regional initiatives and ensure smooth execution of leadership activities across Latin America.

The role requires an individual who combines exceptional organizational skills attention to detail business acumen analytical capabilities and a strong service mindset. The successful candidate will be able to manage multiple priorities simultaneously navigate complex situations with discretion and proactively identify opportunities to improve efficiency and execution.

Based in São Paulo - Brazil this position supports a multicultural LATAM environment and requires fluency in Portuguese Spanish and English.

Executive Support & Administration

• Manage and prioritize the VP & GMs calendar scheduling and meeting coordination.
• Coordinate domestic and international travel arrangements itineraries and logistics.
• Process and manage expense reports and administrative requirements.
• Anticipate scheduling conflicts and proactively propose solutions.
• Support preparation for leadership meetings customer visits business reviews and executive engagements.

Strategic Coordination & Business Execution

• Partner closely with the VP & GM to drive execution of key LATAM business priorities.
• Maintain visibility of critical initiatives commitments deadlines and action plans.
• Track progress of strategic growth projects and follow up with Regional Directors and functional leaders.
• Ensure executive decisions are translated into clear actions ownership timelines and deliverables.
• Identify execution gaps delays risks and escalation needs.

Leadership Team Governance

• Coordinate LATAM Leadership Team meetings Business Reviews and strategic planning sessions.
• Prepare agendas discussion materials executive summaries and meeting follow-up documentation.
• Maintain governance processes and action-tracking mechanisms across the region.
• Help sustain operating discipline and accountability throughout the organization.

Business Analytics & Executive Reporting

• Consolidate business information from multiple countries and functions.
• Develop executive presentations dashboards reports and leadership communications.
• Monitor key performance indicators and provide visibility on business trends and priorities.
• Support data-driven decision-making through analysis benchmarking and business insights.

Education

• Bachelors Degree in Business Administration Engineering Economics Finance Marketing International Business or related field.
• MBA or postgraduate education is a plus.

Languages

• Portuguese: Fluent
• Spanish: Fluent
• English: Fluent

Experience

• 5 years of experience supporting senior executives managing business operations project management consulting strategy commercial excellence or similar functions.
• Experience working in multinational and matrix organizations.
• Experience managing multiple regional projects simultaneously.