Program Management

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Functional Title:Program Management
Job Title:Program Specialist I
Agency:Health & Human Services Comm
Department:Client Svs Admin
Posting Number:18395
Closing Date:07/31/2026
Posting Audience:Internal and External
Occupational Category:Office and Administrative Support
Salary Range:$3581.33-$5372.41
Pay Frequency: Monthly
Salary Group:TEXAS-B-17
Shift:Day
Additional Shift:None
Telework:Not Eligible for Telework
Travel:Up to 5%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Nonexempt
Facility Location:Rio Grande State Supported Living Center
Job Location City:HARLINGEN
Job Location Address:1401 S RANGERVILLE RD
Other Locations:None
MOS Codes: 16GX60C0611X612X63G0641X712X86M08U000OSOSSPERSYNYNS

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose this is the job for you!

The Program Specialist I reports to the Assistant Director of Administration (ADOA) and performs routine administrative clerical technical procurement and program support functions at Rio Grande State Supported Living Center to support client services and facility operations. Under the guidance of the Assistant Director of Administration the position identifies develops recommends and implements process improvements that support administrative operations and affect internal and external stakeholders. Provides consultative and technical assistance to administrative professional and technical staff at RGSSLC by researching issues gathering information explaining procedures coordinating responses and supporting completion of administrative and facility business processes under moderate supervision. Supports facility business operations by serving as administrative support to the Assistant Director of Administration; coordinating facility paymaster activities; coordinating service-based and blanket requisitions; reviewing facility trust fund processes for compliance; serving as backup to the CAFM specialist; using the Procurement and Contracting Services ProCard; providing localized ProCard process training to facility staff; coordinating reimbursement processes; and serving as a liaison for mobile telecommunications matters. Disseminates administrative and management reports; tracks training compliance; and monitors work order compliance related to Plans of Correction Plans of Improvement and deficiencies identified by the State Fire Marshals Office. Performs other duties as assigned and maintains a valid Texas drivers license with an eligible driving record in accordance with HHSC requirements.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or at times even a rotating schedule extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Serves in an on-call rotation to respond to serious incidents.

Protects state property equipment supplies records and other resources from loss misuse pilferage theft or manmade destruction by following established agency and facility procedures.

Performs administrative clerical and technical support functions for routine assignments and special facility projects including preparing documents forms reports correspondence spreadsheets meeting materials and minutes as directed.

Assists the ADOA by gathering and reviewing vendor information obtaining quotes preparing purchasing documentation and entering requisitions into CAPPS Financial in accordance with applicable procurement procedures.

Enters monitors updates and reports the status of facility requisitions to support timely purchasing payment processing and communication with program areas vendors and administrative leadership.

Prepares organizes and distributes mail management reports correspondence payroll materials memoranda training records forms and other administrative documents to ensure accurate and timely communication across the facility.

Communicates professionally with internal and external customers to provide request exchange or verify information; respond to inquiries; identify concerns; route issues appropriately; and assist in resolving administrative purchasing payroll training or facility support matters.

Procures materials supplies and services locally as directed through approved procurement methods and in compliance with agency purchasing requirements.

Supports leadership in reviewing maintaining and reconciling Procurement Credit Card transaction logs to help ensure accuracy completeness appropriate documentation and compliance with established procedures.

Coordinates facility paymaster activities reimbursement processes service-based and blanket requisitions facility trust fund process reviews mobile telecommunications liaison duties localized ProCard process training and backup CAFM support to help maintain facility business operations and compliance.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencys obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills and Abilities (KSAs):

Knowledge of administrative support practices office procedures records management and agency policies and procedures related to facility operations.

Knowledge of purchasing requisition reimbursement payroll training compliance and administrative tracking processes sufficient to support routine facility business operations.

Knowledge of facility business operations including paymaster activities reimbursement coordination service-based and blanket requisitions facility trust fund processes mobile telecommunications coordination and work order compliance tracking.

Knowledge of Procurement Credit Card processes transaction documentation compliance requirements and localized training practices sufficient to support facility staff and maintain accurate purchasing records.

Skill in using standard office equipment agency computer systems and software applications including Microsoft Office Suite spreadsheets SharePoint CAPPS Financial and other applicable facility systems.

Skill in preparing reviewing organizing and maintaining accurate paper and electronic records reports correspondence forms requisitions transaction logs and other administrative documents.

Skill in communicating clearly and professionally both orally and in writing with supervisors coworkers vendors program areas facility staff and external customers.

Skill in researching issues gathering information explaining procedures coordinating responses and providing consultative and technical assistance to administrative professional and technical staff.

Skill in using facility systems and processes related to CAFM CAPPS Financial SharePoint requisition tracking training compliance work order monitoring and administrative reporting.

Ability to interpret and apply policies procedures instructions guidelines and business processes accurately and consistently.

Ability to perform moderately complex administrative support duties and technical program assistance with attention to detail accuracy confidentiality and timeliness.

Ability to exercise sound judgment prioritize assignments manage competing deadlines and make decisions in accordance with established policies and procedures.

Ability to follow oral and written instructions compose effective correspondence and prepare clear reports memoranda minutes and other written materials.

Ability to recognize safeguard and protect state property equipment records supplies and resources from loss misuse pilferage theft or manmade destruction.

Ability to establish and maintain effective working relationships with supervisors peers coworkers program staff vendors customers and external contacts.

Ability to identify develop recommend and implement process improvements that support administrative operations facility business processes and internal and external stakeholder needs.

Ability to monitor compliance-related administrative activities including training compliance Plans of Correction Plans of Improvement State Fire Marshal deficiencies trust fund process reviews and work order follow-up.

Registrations Licensure Requirements or Certifications:

Valid Texas drivers license or ability to obtain it no later than 90 days after hire date is required. Applicants with an out-of-state drivers license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

Initial Screening Criteria:

Required:

Graduation from a standard senior high school or equivalent

Experience in writing reports.

One (1) year experience in administrative support duties and complex technical program assistance for a large institution.

Preferred:

Three (3) years of experience in administrative support duties and complex technical program assistance.

Experience CAFM CAPPS Fin SharePoint

Experience in working with people who have mental health/intellectual developmental disabilities.

Additional Information:

Applicants must pass a fingerprint criminal background check pre-employment drug screen and registry checks including the Client Abuse/Neglect Reporting System (CANRS) Nurse Aide Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS DSHS and HHSC.

Active Duty Military Reservists Guardsmen and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include but not limited tothose listed in this posting. All active-duty military reservists guardsmen and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditors Job Descriptions Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA) HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application contact the HHS Employee Service Center at 1-. If you are contacted for an interview and need accommodation to participate in the interview process please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.