Payroll Specialist

The role is responsible for managing and executing payroll processes with a focus on Brazil and US payroll and HR Operations activities. The role sits at the intersection of payroll and HR Operations supporting benefits administration employee lifecycle processes and payroll-related HR activities.

This role ensures accurate and timely payroll processing compliant benefits and pension administration and effective coordination between HR payroll vendors and employees across key markets.

PRINCIPLE ACCOUNTABILITIES

1. Complete Operational Payroll Processes: Take responsibility for end-to-end payroll activities across Brazil and US payroll operations. This includes data collection validation reconciliations variance analysis and reporting. Ensure payroll accuracy through detailed review and validation of outputs identifying and resolving discrepancies where required. Provide guidance and support to other team members as required particularly on Brazil payroll processes. Support payroll compliance activities as required including coordinating with external authorities and resolving payroll-related regulatory queries or issues.

1. Benefits HR Operations and Administrative Support: Provide support across HR Operations activities impacting payroll including benefits and pension administration employee onboarding and offboarding and day-to-day HR administrative processes. Support benefits administration processes including enrolment changes pension updates and (where applicable) 401(k) administration ensuring accurate alignment with payroll deductions. Support employee lifecycle processes impacting payroll including onboarding setup payroll and benefits activation and offboarding processing (including final pay and benefits cessation). Respond to employee queries related to payroll benefits and employment administration in a timely and professional manner. Work closely with HR Operations and external vendors to ensure employee data changes are accurately and timely reflected in payroll and benefits systems.

1. Payroll Implementation Vendor and Stakeholder Management: Act as a key point of contact for payroll vendors HR Finance and other stakeholders ensuring service delivery is accurate timely and aligned with business expectations. Work closely with the Head of Global Payroll to identify and implement process improvements that enhance efficiency accuracy and controls. Support payroll implementation and transition activities as required working flexibly across projects and business priorities.

1. Compliance and Audit: Ensure all stages of the payroll process are documented for audit purposes. Support local payroll and benefits audits as required and ensure compliance with local and international regulations. Regularly review and update payroll policies and procedures to ensure alignment with global best practices and regulatory requirements. Support HR-related compliance activities where they intersect with payroll and benefits administration.

Qualifications :

We recruit talented dynamic people with diverse backgrounds and experiences all united by a belief in our mission to provide the worlds leading and most trusted price reporting events and intelligence service for the markets we serve. Were proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace where everyone feels able to participate and contribute meaningfully.

If you are open-minded curious resilient solutions-oriented and committed to promoting equality then read on.

KNOWLEDGE EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated driven and have a passion to be part of a fast-paced successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

Proven Experience: Experience as an HR/Payroll Specialist Senior Payroll Analyst or in a similar role with hands-on experience in managing payrolls across the Americas region.

Knowledge: Strong understanding of Brazil payroll principles tax regulations and employment laws with broader knowledge across the Americas. Ability to interpret and apply country-specific requirements work effectively with payroll vendors and ensure compliance with statutory obligations.

Skills:

• Strong analytical and problem-solving skills with a high level of attention to detail to ensure accuracy in payroll processing and data management.
• Advanced Excel skills with the ability to work effectively with large complex datasets.
• Strong numerical ability with a proven track record of identifying variances anomalies and data inconsistencies.
• Good understanding of payroll and HR Operations processes including employee lifecycle and benefits administration particularly in Brazil and/or US environments.
• Ability to prioritise and manage competing deadlines in a fast-paced environment.
• Ability to navigate complex regulatory and compliance requirements across multiple jurisdictions.
• Strong communication and interpersonal skills with the ability to work effectively across teams functions and cultures.
• Demonstrates independent thinking curiosity accountability and a proactive approach to problem-solving.
• Proficient in payroll systems and HRIS platforms with experience working in vendor-managed payroll environments; familiarity with ADP is desirable.
• Demonstrates curiosity and openness to leveraging technology and emerging tools (including AI) to improve processes enhance accuracy and drive operational efficiency.

Certifications: Relevant payroll/HR/accounting qualification or equivalent practical experience with exposure to Brazil HR and Payroll regulations and ideally also US knowledge.

If youre excited about the role but your experience skills or qualifications dont perfectly align we encourage you to apply anyway.

Additional Information :

Our Values

Fastmarkets people come from all different walks of life. Its this mix of brilliant personalities experiences and insights that gives us that warm open and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are there are six things we all have in common and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have our values are key to what makes our culture unique. They reflect who each of us are and theyre embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers experience and our business performance
   
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
   
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
   
• INCLUSIVE. We are inclusive and respectful celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
   
• CUSTOMER CENTRIC. We are customer-centric in all that we do
   
• COLLABORATIVE. We are collaborative able to work across teams and capitalise on the diversity of intellect perspectives and experiences.

We are committed to ensuring all candidates feel welcomed and supported. Should your application advance and you require accommodations for the interview process please inform us so we can make the necessary arrangements.

Reward and benefits at Fastmarkets

We believe in fair pay and benefits that support you both inside and outside of work. Through Fastmarkets Rewards youll have access to a range of core benefits and a flexible allowance giving you the freedom to tailor your package to suit your lifestyle wellbeing and financial priorities. We know that everyones needs are different so weve designed our benefits to support our diverse global team wherever theyre based.

Specific benefits may vary by country and role.

Youve read a little about us now its over to you!

If you like what youve read so far and think you can see yourself as a Fastmarkets person its time to fill in your application form. This form is an important part of the selection process: its used to determine whether or not youll be chosen to have an interview and acts as a basis for the questions well ask you on the day.

Its vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why youre great.

Remote Work :

No

Employment Type :

Full-time