Business Filing Assistant

About the company

Globalfy is an all-in-one platform to simplify doing business in the US: open manage and expand to the American market from anywhere.

We are a company that grew more than 500% in the last few years. Our business is #BORNTOBEGLOBAL and there are plenty of opportunities for you to grow and develop your career with us. Our team members are part of a successful story and they make a difference in the world.

Apply for this incredible opportunity to become a #Globalfire!

Why work at Globalfy

At Globalfy we embrace diversity and celebrate the unique cultures and backgrounds of our global team. Here youll find an inclusive and dynamic work environment with opportunities to learn grow and thrive with more than 60 talented colleagues from eight different countries.

We offer a thoughtful benefits package designed to support each team members well-being and professional journey while creating a workplace where everyone feels valued heard and empowered to contribute.

Our clients rely on us for effective high-quality solutions that help them confidently expand their businesses to the US. Our services include:

Business Formation

Bookkeeping Services

Tax Services

Virtual Address

About the position

The Business Filing Assistant is responsible for handling and managing client documents throughout the entire business lifecycle from formation to dissolution including amendments and state renewals.

We are looking for a proactive and engaged professional who not only executes tasks but also brings new ideas to improve processes and enhance the department. The ideal candidate is organized detail-oriented and agile with a strong willingness to continuously learn about state-specific requirements and variations in business filing processes.

Your main responsibilities

• Handle the business formation process including company registrations with state and IRS authorities;
• Manage state renewals;
• Execute amendments and dissolutions;
• Assist and guide clients and internal teams by addressing questions and providing clarifications;
• Communicate with government agencies (IRS state departments etc.) as needed;
• Conduct comprehensive document filing tasks in general;
• Identify opportunities for process improvement and suggest new approaches.

Minimum Knowledge Skills and Abilities Required:

Education and Experience:

• Advanced English;
• Prior experience in administrative roles legal assistance or business operations is preferred particularly in tasks related to business formation document management and interaction with government authorities;
• A bachelors degree in Accounting Business Administration or a related field (pursuing or completed) is a plus but not required.
  

Skills and Abilities:

• Strong attention to detail particularly in document management and regulatory compliance;
• Ability to manage processes from start to finish with efficiency and accuracy;
• Excellent organizational skills to effectively manage records submissions and deadlines;
• Problem-solving mindset;
• Ability to multitask and handle multiple demands;
• Strong communication skills as this role requires clear and professional interaction with clients and other departments to provide guidance answer inquiries and ensure a seamless experience;
• A proactive approach to learning new processes and technologies

Youll stand out if you

• Have worked in a startup or fast-scaling environment;
• Speak other languages such as Spanish.

What youll find here

• A true builders environment with autonomy and real ownership;
• Space to test ideas;
• A high-performing team and challenging meaningful projects;
• The opportunity to grow with the company and leave your mark;

Schedule

Mon - Fri 9:00 am - 5:00 pm (East-time)

The position is full-time which means that you must be available every working day between 9 am and 5 pm EST due to time-zone changing according to Daylight saving time in the United States.

Type of recruitment

Remote (LATAM countries)

Our selection process

We want you to have a smooth and transparent experience throughout your journey with Globalfy.

Heres what you can expect from our selection process:

Screening

Interview with HR

Interview with the Hiring Manager

Live assessment

Reference verification

Note: The selection process may vary depending on the position and can include additional stages if necessary.

Were looking forward to your application!