C005033 Principal Contracting Assistant (NS) TUE 25 Aug

Deadline Date: Tuesday 25 August 2026

Requirement: Principal Contracting Assistant

Location: Brussels BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 560

Required Start Date: 30 September 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Under the direction of the Principal Contracting Officer the incumbent will perform duties such as the following:

• Performs all contractual duties relating to the competitive and sole source procurement process including; drafting coordination and release of solicitations evaluation and analysis of bids discussions with bidders and award of contracts in accordance with the Agencys procurement procedures;
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
• Manages and processes a high volume of Request for Quotations (RFQs) and Purchase Orders (POs) under some urgency
• Performs contract administration tasks including processing changes and amendments
• Reviews business cases (requirements potential benefits and options) and determines appropriate procurement routes. e.g. open market or collaborative framework;
• Investigates resolves or escalates procurement related issues and problems;
• Implements supplier service improvement actions and programmes;
• Supports the local internal Customers with procurement related issues;
• Provides high quality and timely contribution to ACQ and NCI Agency reporting;
• Keeps line manager informed of problems and concerns;
• Performs any other duties as may be required
• Occasional business travel to NCIA The Hague office when required not more than 4 times within a calendar year. The associated costs shall be included in the offer and covered by the respective rate.

Skills Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 4 years post-related experience. Or a secondary educational qualification with 6 years post-related experience.
• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods; Experience with high value high volume framework type contracts for services;
• NATO Procurement Knowledge and experience is desirable

Desirable Experience and Education:

• Working in the public sector.
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization
• Vocational training at a higher administrative level or equivalent combination of appropriate national qualifications and experience supplemented by basic level contracting training courses.
• At least eight years experience at a responsible level in contracting finance or business.
• Demonstrated knowledge of competitive and sole source procurement procedures price analysis techniques contract law contract administration and industrial practices.
• Experience with the procurement of software licenses; knowledge of different software models (perpetual and subscriptions).
• Ability to work responsibly and independently.
• Language Proficiency: Most of the work of the NCI Agency is conducted in the English language.

Required Experience:

Staff IC