C004951 Senior Asset Manager (Project Support) (NS) THU 23 Jul EXTENDED

Deadline Date: Thursday 23 July 2026 (was Friday 17 July 2026)

Requirement: Senior Asset Manager (Project Support)

Location: Mons BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 720

Required Start Date: 18 August 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Portfolio programme and project support

• Makes sure that support services are delivered effectively across projects
• Applies and recommends appropriate control solutions for planning scheduling and tracking project activities
• Configures and maintains project management tools (MS Project ServiceNow) and provides clear guidance on related procedures processes and techniques
• Prepares presentations and supporting materials for project reviews and stakeholder updates
• Assists to maintain information registers and ensures data is kept up to date
• Supports users in locating saving and organizing information in line with established guidance.
• Escalates any concerns or issues with information handling to senior team members
• Assists with straightforward data-quality activities such as correcting file names and maintaining documentation of procedures and SOPs
• Documents and maintains Standard Operating Procedures (SOPs) and process workflows

Resource Management

• Assists in the effective planning coordination and control of project resources
• Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met
• Coordinates with Resource Managers regarding availability of resources to undertake activities on projects

Business administration

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes
• Liaises and coordinates activities across functions and service areas
• Updates and maintains office policies and procedures

Customer-Facing Duties

• Provides information about the organizations services facilities or procedures to internal and external stakeholders
• Manages customer communication via various channels (email phone)
• Responds to inquiries with professionalism sensitivity and reliability

Administrative and Coordination Duties

• Schedules and confirms appointments meetings reservations and travel arrangements
• Organizes updates and maintains files records databases and spreadsheets in accordance with security and procedural guidelines
• Contributing as needed in project delivery: review project documents site implementation change management risk & issue management etc.
• Maintains project portals and document libraries
• Reports on project status to management and stakeholders
• Performs other duties as may be required

Skills Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Bachelors degree in Economics Finance Human Resources Business Administration or a related field plus 7 years of relevant post-related experience.
• Clear documented evidence of experience in Portfolio/Project Support: 57 years supporting project planning scheduling tracking reporting budgeting presentations and use of tools such as MS Project and ServiceNow.
• Clear documented evidence of experience in Information Management: 5 years managing information registers SharePoint content data quality metadata records and documentation in professional or classified environments.
• Clear documented evidence of experience in Resource Management: 4 years supporting resource planning allocation monitoring warehouse coordination and staffing availability.
• Clear documented evidence of experience in Business Administration: 5 years supporting team processes meetings user guidance cross-functional coordination procedures and end-user training.
• Clear documented evidence of experience in Customer-Facing Communication: 8 years managing customer/stakeholder communication appointments service information front-office relations vendors or external partners.
• Clear documented evidence of experience in Project Delivery Support: 45 years maintaining project plans coordinating resources monitoring performance managing document libraries reporting status and supporting risk/change activities.
• Clear documented evidence of experience in Microsoft Office Automation: 5 years using Excel Word PowerPoint Outlook and Teams including advanced Excel for reporting budgeting and analysis.
• Clear documented evidence of experience in English Communication: 10 years demonstrating excellent written and spoken English including correspondence minutes reports and presentations.
• Clear documented evidence of experience in Initiative and Flexibility: 8 years showing adaptability problem-solving self-direction and reliability in demanding changing environments.
• Clear documented evidence of experience in Interpersonal Skills: 8 years collaborating effectively with internal and external stakeholders and providing responsive customer support.

Additional Desired Skills

• Customer engagement onboarding support expense tracking logistics and asset management presentation support process documentation training/user support project/resource management tools and SharePoint governance.

Required Experience:

Manager