Arctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European and Belgian clients who focus on environmental and climate issues circular economy and sustainable development. We are part of the leading science and innovation consultancy Technopolis Group.
About this job
Location: Brussels (hybrid work model combining office presence and homeworking) Type of contract: full-time permanent contract Starting date: ASAP Benefitsinclude: meal vouchers eco-cheques hospitalisation and travel insurances and a pension scheme Our team: positive and open-minded international flexible working environment within a team of like-minded professionals in Brussels Salary: Entry-level junior position
Your profile
We are looking for a Business Development & Administrative Assistant who is organised proactive and keen to support both business development activities and financial administration. You are comfortable handling multiple tasks supporting proposal development and ensuring smooth administrative and financial processes. You combine attention to detail with a solution-oriented mindset and are able to work efficiently in a dynamic client-focused environment. You have strong online research skills and know how to find verify and structure information quickly. You are also comfortable with basic data analysis and can work confidently with figures spreadsheets and reporting tools. You are not shy about picking up the phone when needed whether to follow up with partners clarify information or move a process forward. You communicate clearly anticipate needs and contribute to maintaining high standards across all tasks and deliverables.
Your responsibilities
Business development
Support the preparation of proposals and tenders including administrative coordination and content structuring
Ensure timely submission of proposals verifying compliance with all requirements and guidelines.
Provide general administrative technical and organisational support across projects
Support the implementation and continuous improvement of internal processes and workflows
Draft edit and format documents to a high standard
Monitor ongoing tasks and follow up on pending items to ensure deadlines are met
Manage and update databases tracking tools and document management systems
Contracts & finance administration
Support the preparation and follow-up of contracts and related documentation
Support budget tracking expense monitoring and financial documentation
Maintain well-organised project and contract records (Teams SharePoint or similar tools).
Assist the Finance Manager in collecting invoices and other supporting financial documents from partners and suppliers.
Provide support with accounting and administrative tasks including the preparation of purchase orders.
Ensure effective communication between the Finance Department and the external accountant.
Prepare payments in the online banking system.
Qualifications & skills required
Experience
At least one previous experience of professional work experience in a related field and in a comparable position/with a similar scope of work
Experience in communication EU projects or sustainability-related fields is an asset
Communication skills
Excellent written and verbal communication in English additional EU language(s) is a plus
Strong organisational and coordination abilities
Ability to structure information clearly and concisely
Project and organisational skills
Strong organisational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Proactive approach and problem-solving mindset
Technical skills
Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
Familiarity with collaborative tools such as Teams or SharePoint
Happy to explore what AI can bring respecting data protection protocol
Other requirements
Knowledge of EU funding programmes or public sector processes is a plus
Interest in sustainability and environmental topics
Interested Apply directly
Applicants should have the EU citizenship or a valid work permit to apply.
About us
At Technopolis Group we began our journey as pioneers in the evaluation of science technology and innovation policies. While evaluation remains a cornerstone of our identity weve evolved into a trusted partner for evidence-based decision-making across a wide spectrum of policy areas.
Today our multidisciplinary experts offer strategic advice forward-looking foresight and robust project and network management even in the most complex contexts. We combine cutting-edge data analytics with a deep understanding of policy to deliver insights that are both rigorous and actionable. From assessing policy effectiveness to measuring impact and communicating results to diverse audiences we ensure clarity relevance and reach.
We dont believe in one-size-fits-all solutions. Instead we collaborate closely with our clients to design tailored approaches that truly meet their needs. Our work spans the globe and the governance spectrum partnering with international institutions such as the European Commission and multilateral development banks as well as with national regional and local authorities. We also support universities research centres business networks clusters and incubators helping them navigate complexity and drive impact.
Required Experience:
Junior IC
IntroductionArctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European and Belgian clients who focus on environmental and climate issues circular economy and sustainable development.We are part of the leading science...
Introduction
Arctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European and Belgian clients who focus on environmental and climate issues circular economy and sustainable development. We are part of the leading science and innovation consultancy Technopolis Group.
About this job
Location: Brussels (hybrid work model combining office presence and homeworking) Type of contract: full-time permanent contract Starting date: ASAP Benefitsinclude: meal vouchers eco-cheques hospitalisation and travel insurances and a pension scheme Our team: positive and open-minded international flexible working environment within a team of like-minded professionals in Brussels Salary: Entry-level junior position
Your profile
We are looking for a Business Development & Administrative Assistant who is organised proactive and keen to support both business development activities and financial administration. You are comfortable handling multiple tasks supporting proposal development and ensuring smooth administrative and financial processes. You combine attention to detail with a solution-oriented mindset and are able to work efficiently in a dynamic client-focused environment. You have strong online research skills and know how to find verify and structure information quickly. You are also comfortable with basic data analysis and can work confidently with figures spreadsheets and reporting tools. You are not shy about picking up the phone when needed whether to follow up with partners clarify information or move a process forward. You communicate clearly anticipate needs and contribute to maintaining high standards across all tasks and deliverables.
Your responsibilities
Business development
Support the preparation of proposals and tenders including administrative coordination and content structuring
Ensure timely submission of proposals verifying compliance with all requirements and guidelines.
Provide general administrative technical and organisational support across projects
Support the implementation and continuous improvement of internal processes and workflows
Draft edit and format documents to a high standard
Monitor ongoing tasks and follow up on pending items to ensure deadlines are met
Manage and update databases tracking tools and document management systems
Contracts & finance administration
Support the preparation and follow-up of contracts and related documentation
Support budget tracking expense monitoring and financial documentation
Maintain well-organised project and contract records (Teams SharePoint or similar tools).
Assist the Finance Manager in collecting invoices and other supporting financial documents from partners and suppliers.
Provide support with accounting and administrative tasks including the preparation of purchase orders.
Ensure effective communication between the Finance Department and the external accountant.
Prepare payments in the online banking system.
Qualifications & skills required
Experience
At least one previous experience of professional work experience in a related field and in a comparable position/with a similar scope of work
Experience in communication EU projects or sustainability-related fields is an asset
Communication skills
Excellent written and verbal communication in English additional EU language(s) is a plus
Strong organisational and coordination abilities
Ability to structure information clearly and concisely
Project and organisational skills
Strong organisational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Proactive approach and problem-solving mindset
Technical skills
Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
Familiarity with collaborative tools such as Teams or SharePoint
Happy to explore what AI can bring respecting data protection protocol
Other requirements
Knowledge of EU funding programmes or public sector processes is a plus
Interest in sustainability and environmental topics
Interested Apply directly
Applicants should have the EU citizenship or a valid work permit to apply.
About us
At Technopolis Group we began our journey as pioneers in the evaluation of science technology and innovation policies. While evaluation remains a cornerstone of our identity weve evolved into a trusted partner for evidence-based decision-making across a wide spectrum of policy areas.
Today our multidisciplinary experts offer strategic advice forward-looking foresight and robust project and network management even in the most complex contexts. We combine cutting-edge data analytics with a deep understanding of policy to deliver insights that are both rigorous and actionable. From assessing policy effectiveness to measuring impact and communicating results to diverse audiences we ensure clarity relevance and reach.
We dont believe in one-size-fits-all solutions. Instead we collaborate closely with our clients to design tailored approaches that truly meet their needs. Our work spans the globe and the governance spectrum partnering with international institutions such as the European Commission and multilateral development banks as well as with national regional and local authorities. We also support universities research centres business networks clusters and incubators helping them navigate complexity and drive impact.
Technopolis Group started as a consultancy firm for the evaluation of science, technology and innovation. While evaluation is still at the core of our company, we have over the years built up the know-how to support decision making on a broad range of topics. Our experts provide strat
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