Admin & Office Assistant

At Toyota Material Handling Europe we create the technology that keeps the worldmoving. Diverse businesses across Europe depend on our logistics and materialhandling solutions. By pioneering technology like automation connectivity andproductivity solutions we enable our customers logistics operations to be as efficientas possible.

We firmly believe in setting ideas in motion. At Toyota Material Handling Europe weare over 13500 colleagues passionate about supporting companies of all sizes withtodays and tomorrows material handling challenges. Because we know that ourbusiness and our industry are essential and sometimes even critical for them for dailylife and society at large.

In our respective headquarters in Mjölby Sweden Willebroek Belgium in our Salescompanies across Europe or in our factories in France Italy and Sweden you can bepart of an extraordinary journey. And together we will Move the world towards easyand sustainable.

The Position

We are now looking to strengthen our team with a Admin & Office Assistant where youll be the heart of our officeensuring smooth daily operations while also supporting HR and employee engagement initiatives. This role is perfect for you if you like a varied and hands-on role where your organizational skills and people-first mindset will truly shine. You will be part of a larger HR team based both in Belguim & Sweden.

Your Responsibilities

In this role youll combine two key areas of responsibility Office & Administrative Support and HR Administrative Support playing a central part in creating a smooth welcoming and well-functioning workplace at our Brussels office.

Office & Administrative Support:

• First point of contact for internal office-related questions
• Welcome and assist visitors ensuring a professional and friendly reception
• Organise and support internal meetings and events (logistics catering materials).
• Office management from A to Z: manage office supplies facility coordination maintain filing systems and general office upkeep
• Creating & follow-up PR requests for HR/Admin/IT team & do the necessary approval of invoices in SAP

HR Administrative Support:

• Track and report on office attendance and absences.
• Maintain and update internal communication boards and HR-related postings.
• Support the administration of the company car fleet (documentation follow-up).
• Assist with onboarding logistics and documentation for new employees.
• Help coordinate HR events training sessions and employee engagement activities
• Contribute ideas and support initiatives that foster a positive and inclusive workplace culture.

Your Profile

• 2-3 years in an administrative or office support role
• Strong organizational skills and attention to detail
• Able to prioritise multiple tasks in your daily work
• Excellent communication skills in Dutch & English (spoken & written)
• Pro-active solution oriented and able to work both independently and as part of a team
• A high level of discretion and professionalism when handling sensitive or confidential information.
• Bachelor degree in relevant field ( HR/Ofice management) or equivalent through experience

Our Offer

At Toyota Material Handling Europe were not just a global leader in a fast-moving industry were a team that values collaboration growth and making a real this dynamic diverse and international environment we offer a workplace where you can thrive and bring your ideas to life.

This position will be based in our HR Department at our European Market Operations Office in WillebroekBelgium. We know how important flexibility is so youll have the option to work partially remotely two days a week.

Were committed to supporting you with an attractive benefits package and offering a healthy work-life balance. At Toyota Material Handling Europe our culture is built around values that align with your own where everyones voice is heard and your personal and professional growth is supported.

When you join our team youll be part of meaningful work that shapes the future of our industry. We believe in continuous learning so youll have plenty of opportunities to develop new skills tackle exciting projects. Its a place where collaboration is key and we take pride in creating a supportive and open environment for everyone.

Time for you to make a MOVE!

Your Application

Send your application CV and Cover letter in English no later than August 30th 2026. Applications are only handled in our recruitment system. We screencontinuously so do not miss out and send in your application today!

For more information about the position or the recruitment process please contact For more information regarding the recruitment process please contact: Patrik Schultzén Talent Acquisition Specialist;

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