Executive Assistant – Property Management

MOVE Your Business is proud to represent our client a privately held investment and family office specializing in residential and commercial real estate investment funds and emerging technologies. The company focuses on acquiring and managing valuable assets making strategic investments and building long-term wealth through innovation and disciplined investment strategies.

On behalf of our client we are seeking a highly organized proactive detail-oriented Executive Assistant to provide administrative and operational support to a property management business. The ideal candidate must have strong administrative and communication skills with experience in property management or real estate considered an advantage. This role involves managing schedules coordinating communications maintaining records and supporting daily business operations.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting in your first year of employment (based on performance)
• Health benefit ($30/month)
• Training materials for upskilling are provided
• Paid holiday leave (depending on the holidays that the client observes)
• Paid sick leaves
• Paid planned leaves
• Internet Allowance ($25/month)

Key Responsibilities:

• Executive & Administrative Support
  • Manage calendars appointments meetings and email correspondence.
  • Prepare reports documents presentations and other administrative materials.
  • Organize and maintain digital files records and confidential information.
  • Track important deadlines follow-ups and assigned tasks.
  • Provide day-to-day administrative support to executives

• Property Management Support
  • Assist with daily property management activities and administrative tasks.
  • Coordinate with tenants property owners vendors and contractors.
  • Monitor maintenance requests service schedules and follow-ups.
  • Organize lease agreements tenant records and property-related documents.
  • Assist with property inspections move-in/move-out coordination and scheduling as needed.

• Communication & Coordination
  • Respond to emails calls and inquiries professionally and promptly.
  • Coordinate meetings and communications with internal and external stakeholders.
  • Follow up on outstanding requests and ensure timely completion of tasks.
  • Maintain effective communication between executives team members and business partners.

• Reporting & Task Management
  • Maintain spreadsheets trackers databases and operational records.
  • Prepare regular updates and reports as requested.
  • Assist with invoice tracking expense documentation and basic administrative financial tasks.
  • Monitor ongoing activities and identify areas for process improvement.

• Ad Hoc & General Support
  • Handle additional administrative and operational tasks as assigned.
  • Assist with special projects research and other business-related activities.
  • Adapt to changing priorities and provide support wherever needed.
  • Perform other duties and responsibilities as reasonably assigned by management.

Qualifications &Requirements

• At least 2 years of experience as an Executive Assistant Administrative Assistant Virtual Assistant or in a similar role.
• Previous experience in property management real estate or a related industry.
• Familiarity with tenant communication lease documentation maintenance coordination or vendor management.
• Experience with property management software such as AppFolio Buildium Yardi or similar platforms.
• Familiarity with CRM or task management tools.
• Excellent written and verbal English communication skills.
• Strong organizational time management and multitasking abilities.
• Proficiency in Microsoft Office and/or Google Workspace.
• Experience managing emails calendars documents and administrative tasks.
• Strong attention to detail problem-solving skills and ability to work independently.
• Proactive reliable adaptable and willing to learn new processes and systems.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork including submission of a valid tax identification number (e.g. Social Security Number Social Insurance Number or the countrys equivalent) is required prior to onboarding.

Working Hours:
Full Time (40 hours per week)
Monday through Friday 8:00 a.m. - 5:00 p.m. Eastern Time

Pay: $800 $55 Allowance per month

About Us:
MOVE Your Business is an outsourcing company based in Southern California dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful long-term opportunities for our team members. As a fast-growing player in the outsourcing space were committed to building partnerships that drive success and to fostering a supportive inclusive environment where our people can thrive and grow with us.