Executive Assistant

• Work Type: Full-time.

• Schedule: US Business Hours.

• Location: 100% Remote.

We are seeking a highly organized and proactive Executive Assistant to support senior leadership with a wide range of administrative and operational tasks. The ideal candidate is resourceful detail-oriented and capable of handling confidential information with absolute discretion. This role is critical in helping executives stay focused on strategic priorities by seamlessly managing calendars communications and daily workflows.

• Calendar & Schedule Management: Manage calendars schedule meetings and coordinate appointments across multiple time zones.

• Communication & Correspondence: Draft edit and manage email correspondence and other communications on behalf of the executive.

• Document Preparation: Prepare presentations reports meeting agendas and follow-ups.

• Project Support: Assist with project management tasks and ensure all operational deadlines are met.

• Research & Logistics: Conduct light research and organize relevant information for decision-making. Handle travel arrangements and complex itineraries as needed.

• Stakeholder Liaison: Serve as the primary liaison between the executive and internal/external stakeholders.

• Record Keeping: Maintain accurate records and organized filing systems (digital and/or physical).

• Experience: Proven experience as an Executive Assistant Administrative Assistant or in a similar high-level support role.

• Technical Proficiency: High proficiency in Microsoft Office or Google Workspace (Docs Sheets Slides Calendar etc.).

• Communication Skills: Excellent verbal and written communication abilities.

• Core Competencies: Strong organizational and time management skills. High level of professionalism and strict adherence to confidentiality. Ability to manage multiple priorities efficiently in a fast-paced remote environment.

• Remote Infrastructure: Must have a dedicated noise-free home office setup equipped with a reliable high-speed internet connection and a backup power source.

• Prior experience directly supporting C-level executives or business owners.

• Familiarity with project management tools (e.g. Asana ClickUp Trello).

• Comfortable handling event planning complex logistics and vendor coordination.

• A highly resourceful and proactive approach to problem-solving.

• Performance-based raises.

• Minimum 5 days off annually (paid or unpaid based on client terms).

• Annual cost-of-living adjustments at your one-year anniversary.