Fleet Supply Chain Coordinator

1. JOB PURPOSE:

Raising orders for procurement of spares and unserviceable components negotiating with the vendor for discounts and following up on ageing orders. Support maintenance with preloading and ordering spares during checks. Reviewing quotations and uploading them for approval as per DOA.

2. ACCOUNTABILITIES:

• Release various orders such as PO RO EX LO & SV against requisitions provided by material planning and base maintenance as per the requisition priority and not exceeding 7 days for routine priority.
• Source parts and review quotations received from vendors and initiate negotiations for better discounts.
• Prepare a comparison sheet of the quotes received and upload for DOA approval.
• Select the right supplier and release orders within the framework of company procurement policy and choose the freight forwarder as per the company logistic contract.
• Follow up on the open orders to ensure that parts are shipped as per the lead time mentioned in the quotation.
• Follow up on SDRs and ensure they are closed within 10 days.
• Follow up on invoices and ensure they are cleared as per agreed credit terms.
• Raise repair orders within 03 days once the RTS is generated.
• Ensure all TPM processes and procurement policies are strictly adhered.
• Regularly follow-up with the vendors on the open orders and ensure no repair order exceed beyond 45 days and no purchase order exceed beyond 15% of quoted Lead-time.
• Follow up with vendors technical data related to spares / tools.
• Evaluating spares that are declared BER and uploading the quotations / SFR for approval.
• Ensure all shelf-life spares are procured with a minimum life of 50% unless otherwise the requirement demands.
• Coordinate with other teams within SC and inter sections for day-to-day operations as required.
• Perform other duties and assume responsibilities as assigned by their line manager.

Qualifications and Experience:

• Bachelors Degree or Equivalent with Minimum 2 years of job-related experience
• Minimum 2 years of job-related experience required
• Working experience of aviation industry in Supply Chain (Purchasing or Repairs)
• Specialisation in Supply Chain Management.

Job Specific Skills:

• Ability to understand aircraft related documents IPC SB RSPL CMM.
• Negotiating skills
• Command of English language
• Analytical skills
• Understanding of Trax ERP system
• Good knowledge about MEL categorys