Rania El Fahel

Providing executive-level support to the GM by managing complex calendars, all travel, event planning and daily operations. Handling high-level correspondence and government affairs in both Arabic and English, that led to securing critical government approvals. Coordinating board and compliance documentation, ensuring timely submissions and alignment with corporate governance standards. Preparing strategic briefs, meeting minutes and action plans to support CEO decision-making and follow-through, contributing to successful project advancement and regulatory alignment. Led the planning and execution of high-profile local and international events, enhancing organizational visibility, stakeholder engagement and facilitated government-private sector collaboration. Providing state of the art procurement services for HH office needs. Find the proper sources and negotiate the best deal terms and conditions. Liaise different tasks and provide efficient personal assistance and correspondence support to the managers, to ensure that all communications are dealt with appropriately. Maintaining proper and efficient recording and filing systems, systematic recording of data and maintain hard copy and electronic filing system. Providing office facilities and related administrative support to project teams and consultants working on projects for limited durations, ensuring deadlines are met. Address internal and external client issues and follow up on work results.

Providing executive-level support to the GM by managing complex calendars, all travel, event planning and daily operations.
Handling high-level correspondence and government affairs in both Arabic and English, that led to securing critical government approvals.
Coordinating board and compliance documentation, ensuring timely submissions and alignment with corporate governance standards.
Preparing strategic briefs, meeting minutes and action plans to support CEO decision-making and follow-through, contributing to successful project advancement and regulatory alignment.
Led the planning and execution of high-profile local and international events, enhancing organizational visibility, stakeholder engagement and facilitated government-private sector collaboration.
Providing state of the art procurement services for HH office needs.
Find the proper sources and negotiate the best deal terms and conditions.
Liaise different tasks and provide efficient personal assistance and correspondence support to the managers, to ensure that all communications are dealt with appropriately.
Maintaining proper and efficient recording and filing systems, systematic recording of data and maintain hard copy and electronic filing system.
Providing office facilities and related administrative support to project teams and consultants working on projects for limited durations, ensuring deadlines are met.
Address internal and external client issues and follow up on work results.

Maintain complex diaries and appointments, arrange business travel and recording of meeting minutes and their dissemination.
Arrange meetings called by the line manager.
Manage travel agenda, make travel arrangements, confirm business agendas, prepare itinerary, trip file and supplies.
Type correspondence, screen telephone calls, handle requests for information, and prioritize all incoming requests.
Manage and maintain effective office procedures and efficient workflow.
Supervise and provide direction to other support staff including leadership and guidance, and complete operational requirements and maintain office services.
Manage enquiries and requests, meet, and greet dignitaries and visitors at all levels of seniority.
Correspondence tracking, filing, data management and archiving system definition.
Conduct background research and produce reports, presentations, and documents to present the findings.
Complete payroll paperwork and timesheets, control office expenditure.
Responsible for all administrative work, word processing, filing, collating, and distributing correspondence.
Coordinate with other departments clerical or administrative as directed.
Respond to public inquiry.
Handle a wide range of confidential information with a dedicated level of confidentiality at all times.
Preparing the Presentation of the LNG Market Review - Monthly Report (MS Word).
Preparing the ELNG presentations to present it to the General Secretariat Executive Council (Power Point).
Assure discreet handling of all business.
Manage enquiries and requests, meet, and greet dignitaries and visitors at all levels of seniority.

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to coordinate a variety of meetings.
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
Responsible for all administrative work, word processing, filing, collating and distributing correspondence.
Coordinate with other departments clerical or administrative as directed.
Perform a wide variety of executive secretarial and administrative duties as required.
Prepare schedule and record activities and make follow-up action of documents requiring action.
Responsible for tracking payment certificate approval cycle through status log, within Project Finance Control Department, and mail it to HQ for payment.
Responsible for Contract logs, and CR registration.
Systematic recording of data and maintain hard copy and electronic filing system.
Responsible for CCB files (coordinating, reviewing, preparing).
Meet and greet clients and visitors.
Receiving & checking Invoices, Delivery Order's (DO), Expendure Request (ER’s), Budget Enhancement, etc. and expedite with the other units or customers for any missing supported documents.
Collect and maintain cheques payments against receipts.
Checking the items code if it’s under the budget or not and if its matching with the DO and invoice before going to process the payments.
Accomplishing all work needed independently, even if doesn't belong to the Job.
Respond to public inquiries.
Working as a Coordinate between Finance Unit and Training Department (handling and preparing all finance training courses requirements from A-Z).
Analyze and revise all financial, organizational, and administrative reports and statistics.
Manage workload and liaise between Head Office in Sharjah and suppliers.
Review and approve all office stationery, furniture, and equipment procurement.
Implement various management decisions concerning office budgets, expenditure, and supplies.
Address internal and external client issues and follow up on work results.

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to coordinate a variety of meetings, Reviewing and summarizing miscellaneous reports and documents; preparing background documents and outgoing mail as necessary., Prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner., Responsible for all administrative work, word processing, filing, collating and distributing correspondence., Coordinating with other departments clerical or administrative as directed., Performing a wide variety of executive secretarial and administrative duties as required., Preparing schedule and recording activities and making follow-up action of documents requiring action., Responsible for tracking payment certificate approval cycle through status log, within Project Finance Control Department, and mailing it to HQ for payment., Responsible for Contract logs, and CR registration., Systematic recording of data and maintaining hard copy and electronic filing system., Responsible for CCB files (coordinating, reviewing, preparing), Meeting and greeting clients and visitors., Receiving & checking Invoices, Delivery Order's (DO), Expenditure Request (ER’s), Budget Enhancement, …etc. and expediting with the other units or customers for any missing supported documents., Collecting and maintaining cheques payments against receipts., Checking the items code if it’s under the budget or not and if it's matching with the DO and invoice before going to process the payments., Accomplishing all work needed independently, even if it doesn't belong to the Job., Responding to public inquiries., Working as a Coordinate between Finance Unit and Training Department (handling and preparing all finance training courses requirements from A-Z)., Analyzing and revising all financial, organizational, and administrative reports and statistics, Managing workload and liaising between Head Office in Sharjah and suppliers, Reviewing and approving all office stationery, furniture, and equipment procurement, Implementing various management decisions concerning office budgets, expenditure, and supplies, Addressing internal and external client issues and following up on work results.

Oversee cleaning staff to ensure high standards of cleanliness and hygiene.
Manage schedules and assign cleaning tasks to staff.
Train new staff members and motivate existing employees.
Monitor cleaning supplies and request restocking when necessary.
Conduct regular inspections of cleaning quality and ensure compliance with established standards.
Plan, organize, and manage the work of subordinate staff.
Perform or assist with cleaning duties as necessary.
Conduct regular inspections to ensure all areas are kept clean and tidy.
Train, supervise, and motivate cleaning staff, including setting schedules and ensuring all tasks are assigned.
Order and distribute cleaning supplies.
Enforce safety compliance and cleanliness standards.
Maintain inventory of cleaning supplies and equipment.
Handle customer complaints and special requests.
Perform regular maintenance and minor repairs on cleaning equipment.
Prepare reports concerning room occupancy, payroll expenses, and department expenses.

Oversee Cleaning Staff: Direct and supervise cleaning staff to ensure high standards of cleanliness and hygiene., Manage Schedules: Organize and assign cleaning tasks to staff, ensuring effective coverage of assigned areas., Training and Motivation: Train new staff members and motivate existing employees to maintain high performance., Inventory Management: Monitor cleaning supplies and request restocking when necessary., Quality Control: Conduct regular inspections of cleaning quality and ensure compliance with established standards., Plan, organize, and manage the work of subordinate staff to ensure the job is accomplished in a manner consistent with organizational requirements, Perform or assist with cleaning duties as necessary, Conduct regular inspections to ensure that all areas are kept clean and tidy, Train, supervise, and motivate cleaning staff, including setting schedules and ensuring all tasks are assigned, Order and distribute cleaning supplies, Enforce safety compliance and cleanliness standards, Maintain inventory of cleaning supplies and equipment, Handle customer complaints and special requests, Perform regular maintenance and minor repairs on cleaning equipment, Prepare reports concerning room occupancy, payroll expenses, and department expenses

Oversee Cleaning Staff: Direct and supervise cleaning staff to ensure high standards of cleanliness and hygiene.• Manage Schedules: Organize and assign cleaning tasks to staff, ensuring effective coverage of assigned areas.• Training and Motivation: Train new staff members and motivate existing employees to maintain high performance.• Inventory Management: Monitor cleaning supplies and request restocking when necessary.• Quality Control: Conduct regular inspections of cleaning quality and ensure compliance with established standards.• Plan, organize, and manage the work of subordinate staff to ensure the job is accomplished in amanner consistent with organizational requirements• Perform or assist with cleaning duties as necessary• Conduct regular inspections to ensure that all areas are kept clean and tidy• Train, supervise, and motivate cleaning staff, including setting schedules and ensuring all tasksare assigned• Order and distribute cleaning supplies• Enforce safety compliance and cleanliness standards• Maintain inventory of cleaning supplies and equipment• Handle customer complaints and special requests• Perform regular maintenance and minor repairs on cleaning equipment• Prepare reports concerning room occupancy, payroll expenses, and department expenses

Maintain complex diaries and appointments, arrange business travel and recording of meeting minutes and their dissemination. Arrange meetings called by the line manager. Manage travel agenda, make travel arrangements, confirm business agendas, prepare itinerary, trip file and supplies. Type correspondence, screen telephone calls, handle requests for information, and prioritize all incoming requests. Manage and maintain effective office procedures and efficient workflow. Supervise and provide direction to other support staff including leadership and guidance, and complete operational requirements and maintain office services. Manage enquiries and requests, meet, and greet dignitaries and visitors at all levels of seniority. Correspondence tracking, filing, data management and archiving system definition. Conduct background research and produce reports, presentations, and documents to present the findings. Complete payroll paperwork and timesheets, control office expenditure. Responsible for all administrative work, word processing, filing, collating, and distributing correspondence. Coordinate with other departments clerical or administrative as directed. Respond to public inquiry. Handle a wide range of confidential information with a dedicated level of confidentiality at all times. Preparing the Presentation of the LNG Market Review -Monthly Report (MS Word). Preparing the ELNG presentations to present it to the General Secretariat Executive Council (Power Point). Assure discreet handling of all business. Manage enquiries and requests, meet, and greet dignitaries and visitors at all levels of seniority.

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to coordinate a variety of meetings. Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary. Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Responsible for all administrative work, word processing, filing, collating and distributing correspondence. Coordinate with other departments clerical or administrative as directed. Perform a wide variety of executive secretarial and administrative duties as required. Prepare schedule and record activities and make follow-up action of documents requiring action. Responsible for tracking payment certificate approval cycle through status log, within Project Finance Control Department, and mail it to HQ for payment. Responsible for Contract logs, and CR registration. Systematic recording of data and maintain hard copy and electronic filing system. Responsible for CCB files (coordinating, reviewing, preparing). Meet and greet clients and visitors. Receiving & checking Invoices, Delivery Order's (DO), Expendure Request (ER’s), Budget Enhancement, … etc. and expedite with the other units or customers for any missing supported documents. Collect and maintain cheques payments against receipts. Checking the items code if it’s under the budget or not and if its matching with the DO and invoice before going to process the payments. Accomplishing all work needed independently, even if doesn't belong to the Job. Respond to public inquiries. Working as a Coordinate between Finance Unit and Training Department (handling and preparing all finance training courses requirements from A-Z). Analyze and revise all financial, organizational, and administrative reports and statistics. Manage workload and liaise between Head Office in Sharjah and suppliers. Review and approve all office stationery, furniture, and equipment procurement. Implement various management decisions concerning office budgets, expenditure, and supplies. Address internal and external client issues and follow up on work results.