Operations / Executive Assistant

Job Overview

We are looking for an Office Assistant to be a part of our Administrative department. You should be primarily able to handle all administrative duties professionally and in a timely manner. As part of your job role, you should be able to greet and assist clients with any of their queries.

You should also assist the team in the development and implementation of office policies. Your strong analytical skills will be helpful in verifying important details and maintaining an accurate documentation of the same.

Responsibilities

• Answering incoming calls, emails and diverting the urgent ones to the appropriate person
• Maintaining and updating the filing system
• Greeting clients and assisting them with their queries
• Provide administrative support to key principals within the organization
• Be able to prioritize tasks in a timely manner as well as allocate time and resources appropriately
• Manage calendars, schedule meetings and assemble meeting agenda
• Book and coordinate travel, itineraries and logistics
• Maintaining an accurate record of all important documents and other paperwork
• Keeping a track of office inventory and other supplies
• Assisting in the preparation and implementation of office policies
• Coordinating with suppliers and vendors
• Crosschecking important documents for accuracy

Requirements

• Bachelor s degree in Business Administration or a related field
• 0-3 years of experience as an Office Assistant, Office Coordinator , or a similar role in the Administrative department
• Complete knowledge of various administrative procedures
• Excellent time management and organizational skills
• Good communication and interpersonal skills
• Strong analytical and problem-solving skills
• Highly motivated and detail-oriented individual
• Ability to work independently and collaboratively
• Ability to think strategically about the usage of time and allocate resources
• Demonstrated high-level of confidentiality, sense of judgment, ability to improvise and creatively problem-solve while maintaining composure
• Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook s calendar function), and PowerPoint
• Ability to multitask and prioritize tasks
• Ability to offer excellent customer service