Executive Assistant

Will prefer candidates who have Financial Services Industry background over others!

Position Summary:

This position will be responsible for the general administrative and clerical support to senior leadership as well as coordination and performance of multiple tasks within the department. A high degree of discretion and professionalism are expected as well as strong organizational skills creativity and the ability to anticipate and address needs of the team. The successful candidate will be detail oriented and selfmotivated to bring improvements to the department as they are identified. Finally this person will work with and coordinate a wide range of people and job levels both internally and externally and should have strong communication and influence skills.

Primary Responsibilities

• General administrative office duties including calendar / meeting management capturing meeting minutes expense reporting assistance with on/offboarding employees ordering supplies for the department and other administrative duties as assigned.
• Ensure that the leader is prepared for meetings by providing applicable documents in advance of the meetings to allow for sufficient review.
• Aligns risk and control processes into daytoday responsibilities to monitor and mitigate risk; escalates appropriately
• Coordinate business travel arrangements including the timely preparation and submission of expense statements.
• Track and send reminders for various department deliverables.

Qualifications

• 5 or more years administrative and secretarial experience with 2 years supporting senior executives.
• Demonstrate excellent PC skills with proficiency in the use of Microsoft Office (e.g. Word PowerPoint Excel MS Project Manager Access) and email/calendar software
• Experience working with purchase orders payments and employee management systems desired

,Admin Assistant,purchase orders,payments,and employee management systems desired,Secretarial Experience