Executive Administration

The Executive Administrative position would be responsible for independently performing daytoday tasks in alignment with our client Management systems. The responsibilities involve:

Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements Housekeeping Material Movement Front Office Management Inventory Management Compliance Management etc.)

Security: Handling all aspects of Physical Security including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage analysis of CCTV and Security systems data electronic access functions involving assigning / revoking reconciliation of data report generation etc.) with a view to ensure implementation of and compliance with all Information & Security Policies.

Audits: Always ensure audit readiness of the Milford location by complying with and enforcing our client Policies.

Ensuring that the location complies with all statutory requirements building codes etc.

Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (our client Processes which will be made available later) for all Cincinnati sites.

Maintaining record of Health Safety Environment Data as per the client process to be able to go through internal/external audit.

Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with our client Policies.

Ensuring 100 percent availability of all Safety Security Equipment and other office systems / equipment.

Ensuring policies relevant to material movement and Shipping are complied with.

Coordination with various stake holders (both internal and external) regular liaison / interaction with our client Senior Executives to understand project requirements and other aspects requiring Admin attention.

Making MIS for Expenses Seat Occupancy Seat Management Budgeting Provisioning etc.

Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration NA.

Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required.

Ensuring valid agreements are available for all vendors.

Be available on site on all working days to ensure effective Administration of the premises.

Any other Admin requirement that may be required from time to time / as directed by Admin Head N.A

Requirements

• Associate degree.
  
• 510 years experience in Administrative Function of a medium sized facility (> 300 associates) preferred.
  
• Should possess excellent English communication skills (written & verbal)
  
• Should have good computer skills: Microsoft Office (especially word excel power point etc.).
  
• Should have knowledge of: (1) Office Management & Maintenance activities (2) Safety firefighting and fire control systems (3) Physical security system and its integration with IT security policies / requirements (4) Personnel management (5) Purchase / Procurement processes (6) Finance / Accounting processes etc.
  
• Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.