Company Secretary

• Report to the chairman and often liaise with board members.
  
• Prepare agendas and papers for board meetings committees and annual general meetings (AGMs) and follow up on action points.
  
• Convene and service AGMs take minutes draft resolutions and lodge required forms and annual returns with appropriate departments.
  
• Provide legal financial and/or strategic advice during and outside of meetings.
  
• Ensure policies regulatory or statutory changes that might affect the organization are up to date and approved by the committee.
  
• Maintain statutory books including registers of members directors and secretaries.
  
• Handle correspondence collate information write reports and communicate decisions to relevant company stakeholders.
  
• Liaise with external regulators and advisers such as lawyers and auditors.
  
• Implement processes or systems to ensure good management of the organization.
  
• Develop and oversee the systems that ensure the company complies with all applicable codes in addition to its legal and statutory requirements.
  
• Pay dividends to shareholders and manage share option schemes opted by various shareholders.
  
• Take an active role and provide valuable input to the management decisions related to sharing issues mergers and takeovers.
  
• Monitor the administration of the company s pension scheme.
  
• Manage contractual agreements with suppliers and customers.
  
• Manage the office space and deal with personnel administration and company/staff insurance policies.
  
• Drive PR activities related to aspects of financial management.
  

Requirements