Administrative Assistant -REMOTE

The administrative assistants primary responsibilities will include answering phone calls taking memos and managing files. They will also be responsible for handling correspondence greeting clients and customers and assisting with various administrative duties as needed. USA CANDIDATE ONLY

Job Responsibilities

Collect and distribute incoming mail

Answer phone calls and greet visitors in a professional and friendly manner

Schedule and coordinate staff and other meetings as required

Write and edit documents as needed

Establish and maintain filing systems both electronic and physical

Provide general administrative and clerical support such as mailing scanning faxing and copying

Run errands to the post office UPS and/or FedEx as necessary

Maintain inventory and order office supplies

Manage beverage and snack inventory in the breakroom

Book hotels and flights for management when required

Assist internal committees with updates

Support project teams in setting up new job site offices with proper supplies

Assist the Marketing Coordinator in updating social media pages and the website as needed

Aid the Marketing Coordinator in organizing career fairs conventions and other events as required

Requirements and Qualifications

Associate or Bachelors degree in Business Administration or a related field preferred

Preferred experience of 3 years in administrative support

Proficiency with MS Office including Word Excel and Outlook

Professional wellorganized and detailoriented with the ability to prioritize tasks effectively in a fastpaced environment

Ability to work well under pressure and meet tight deadlines

Excellent verbal and written communication skills with the ability to interact with staff at all levels including trades technical professional and upper management

Able to work with minimal oversight while also taking direction effectively from managers

Flexible Work Arrangement Option:

Job Types: Fulltime Parttime

Remote Work :

No