Accounts Payable

This is a remote position.

• Review all incoming invoices to ensure that they meet ATO tax invoice requirements, are addressed to the correct entity and in accordance with Institute policy, include a purchase order number dated prior to the issuing of the invoice.
  
• Export incoming invoices from Outlook to Xtracta and review imported data for accuracy, making corrections as necessary before then exporting invoices to the accounts payable system.
  
• Review purchase orders for coding accuracy and then confirm the correct purchase order and goods receipt have been matched against the imported invoice.
  
• Ensure all non-purchase order invoices have the correct approval and are coded correctly.
  
• Follow up as necessary any issues preventing invoice processing.
  
• Prepare cheque payments if required.
  
• Principally on a fortnightly basis, prepare payment runs for review by the Senior Bookkeeper. Other urgent payment runs may be required from time to time.
  
• Distribute reviewed payment run and supporting documentation to designated authorisers for approval.
  
• Upon receipt of request from staff, enter new supplier details in the system.
  
• Input new supplier banking details into the system for verification and follow up as required.
  
• Assist in the completion of new vendor forms if required by our purchasing department.
  
• Continually monitor the status of purchase orders in the system.
  
• Assist users with queries in relation to purchase order creation, amendments and goods receipting.
  
• Communicate and assist Purchasing with queries in relation to the purchase order system.
  
• Address supplier queries in a timely and professional manner.
  
• Review all incoming supplier statements to ensure that all listed invoices have been received and are in process.
  
• Provide assistance to other Finance team members as requested.
  
• Actively participate in Finance projects as and when they occur.
  
• Manage the AP inbox and organise it in a manner that allows other team members to also monitor the progress and status of incoming correspondence.
  
• Appropriate filing of all electronic and paper correspondence.
  
• Assist with Accounts Receivable duties as and when required.
  
• Proactive attendance at team meetings and attendance at all relevant seminars and staff meetings.
  

Requirements

• Minimum 2 years' experience in an accounts payable or similar administrative role
  
• High level attention to detail with a proven ability to review processing of invoices and support documentation for accuracy.
  
• Demonstrated ability to manage conflicting priorities and meet tight deadlines without compromising accuracy.
  
• Willingness to proactively resolve processing issues as they arise.
  

Benefits

• Work from Home Allowance
  
• HMO for you AND a dependent from Day 1
  
• 20 Days Annual Leave and 5 Days Sick Leave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• And of course, a competitive salary