Accounts Payable and Accounts Receivable Specialist

• Receive review and process incoming invoices ensuring accuracy and adherence to company policies and procedures.
  
• Match invoices with purchase orders receiving documents and other supporting documentation.
  
• Code and enter invoices into the accounting system ensuring accurate general ledger account coding.
  
• Verify invoice data against purchase orders contracts and other related documents to identify discrepancies or issues.
  
• Collaborate with internal departments to resolve invoice discrepancies and ensure proper approvals are obtained.
  
• Prepare and process payment requests including check runs wire transfers and ACH payments in accordance with payment terms and company policies.
  
• Reconcile vendor statements and resolve any outstanding issues or discrepancies.
  
• Maintain accurate and uptodate accounts payable records including vendor information payment details and documentation.
  
• Assist with monthend and yearend closing processes including preparing accruals reconciling accounts and providing supporting documentation as needed.
  
• Respond to vendor inquiries and resolve paymentrelated issues in a timely and professional manner.
  

• Perform daytoday financial transactions including verifying classifying computing posting and recording accounts receivable data.
  
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted and perform regular aging analysis to identify outstanding balances.
  
• Verify discrepancies and resolve clients billing issues.
  
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
  
• Manage and maintain accurate customer accounts and contact information.
  
• Investigate and resolve discrepancies or disputes related to customer accounts.
  
• Collaborate with sales and customer service teams to resolve customer inquiries or concerns.
  
• Follow up on overdue payments and implement appropriate collection actions.
  
• Assist in the development and implementation of credit and collection policies.
  
• Generate reports detailing accounts receivable status.
  
• Participate in monthend and yearend closing procedures including account reconciliations and financial reporting.
  

Requirements

• 37 years of experience in accounts payable or related field.
  
• 2 years of experience in accounting Microsoft Excel and accounts receivable occupations
  
• Proven working experience as an accounts receivable clerk accounts receivable manager or accountant.
  
• Proficiency in using accounting software and systems with a strong understanding of accounts payable and receivable processes.
  
• Solid understanding of basic accounting principles fair credit practices and collection regulations.
  
• Strong attention to detail and accuracy in data entry and invoice processing.
  
• Excellent organizational and time management skills to meet deadlines and handle multiple tasks simultaneously.
  
• Ability to work independently and collaboratively in a team environment.
  
• Strong problemsolving and analytical skills.
  
• Effective written and verbal communication skills.
  
• Proficiency in MS Office Suite particularly Excel.
  
• Preferably with experience in Zoho Books or Sage50.
  
• High degree of accuracy and attention to detail.
  
• BS degree in Finance Accounting or Business Administration (preferred).
  

Benefits

• Mondays to Fridays 8:30 AM to 5:00 PM Eastern Time
  
• Paid Vacation and Sick Time Off
  
• Health Dental and Vision Insurance
  
• 401(k) and 401(k) matching