Executive Assistant
موقع الوظيفة:
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About Uplift:
Uplift is a dynamic agency specializing in global talent search covering EMEA LATAM USA and APAC. With successful placements in 52 countries we combine speed and cutting-edge technology to source top executive and mid-senior talent across various functions. Our innovative approach integrates global networks AI and advanced recruitment tools. Beyond recruitment we engage with our audience through our podcast newsletter and webinars ensuring we stay at the forefront of talent acquisition and global HR trends.
About Our Client:
Our client helps construction companies enhance safety optimize labor productivity and automate workforce logistics.
Own the CEOs time information flow and executive operations to help the company move faster. Responsibilities include managing calendar and communications triage preparing decision-ready briefs coordinating travel and events and supporting light operations (OKRs board materials vendor and expense management). The role is 90% business operations and 10% personal assistance.
Key Responsibilities & Outcomes
Calendar & Priorities
- Maintain 6-week rolling calendar with 2 conflicts/month SLA
- Conduct weekly priority review sessions with CEO
- Optimize CEO time allocation and eliminate non-essential commitments
Information Triage
- Route all inbound communications within 2 business hours
- Draft standard replies for routine inquiries
- Maintain a comprehensive decision log and follow-up tracking
Meeting Prep & Follow-through
- Deliver 1-page decision-ready briefs 48 hours prior (context KPIs decisions risks)
- Achieve >95% action item closure rate by next check-in
- Coordinate post-meeting deliverables and stakeholder communications
Travel & Events
- Execute end-to-end travel planning with zero lapses
- Create stakeholder mapping and networking schedules for conferences
- Support the broader executive team with group events and corporate activities
Executive Operations
- Maintain OKR hygiene and quarterly review processes
- Assemble board meeting packages and supporting materials
- Manage vendor onboarding expense control and basic project tracking
Stakeholder Management
- Serve as the primary interface for clients contractors and government entities
- Uphold response SLAs and maintain protocol standards
- Handle confidential information with complete discretion
Limited Personal Support (10%)
- Coordinate household services and family administrative tasks
- Assist with personal travel arrangements as needed
Must-Have Requirements
- 5 years supporting C-level executives in startup/high-growth environments
- Bilingual fluency (Arabic/English) with excellent written communication skills
- Riyadh-based with after-hours flexibility for global time zones
- Expert proficiency with Google Workspace Slack calendar routing travel/expense platforms
- Proven discretion in handling confidential and board-level materials
Reporting Structure
- Reports directly to CEO
- Dotted-line collaboration with COO and VP Finance for operations/ expenses
- Cross-functional coordination for travel and events
Compliance & Confidentiality
- Confidentiality Agreement: Strict confidentiality required for all board materials customer data strategic information and government interactions
- Data Handling: Adherence to company data security protocols and Saudi Arabia data protection regulations
- Conflict of Interest: Full disclosure and avoidance of conflicts given access to sensitive business information
- Anti-Bribery & Anti-Corruption: Acknowledgment and compliance with all applicable laws particularly for government entity interactions
