Executive Assistant

Job Description

Overview

The Executive Assistant will provide highlevel administrative and executive support to the Vice President of Transportation and Defense ensuring the smooth efficient and effective operation of the executive office. Based in Riyadh Saudi Arabia and reporting to the Senior Executive Assistant this role requires exceptional organizational capability discretion and the ability to manage complex fastpaced workloads in a dynamic environment.

Your role

• The Executive Assistant shall provide administrative support to the Vice President of Transportation and DefenceThey shall also be directly responsible for:
• Calendar and Scheduling Management Coordinating and managing the calendar scheduling meetings and ensuring they are well-prepared for all engagements.
• Travel Coordination Planning and managing travel arrangements including booking flights accommodations and transportation.
• Meeting Preparation Preparing agendas taking minutes and following up on action items from meetings.
• Communication Management Handling correspondence filtering emails and managing phone calls to ensure the time is used efficiently.
• Project and Task Management Assisting with the management of various projects and tasks ensuring deadlines are met and objectives are achieved
• Confidentiality and Discretion Handling sensitive information with the utmost confidentiality and discretion.
• Stakeholder Coordination Acting as a key point of contact
• Being the first point of contact with people from both inside and outside the organization; regularly liaising with clients suppliers and other colleagues at all levels.
• Full understanding and practical application of the organisations policies

About you

• Technical Proficiency Familiarity with office software (e.g. Microsoft Office Suite) and other relevant tools
• Organisational Skills Ability to manage multiple tasks prioritize effectively and maintain a well-organized workspace.
• Time Management Efficiently managing the schedule and ensuring timely completion of tasks.
• Adaptability Flexibility to handle changing priorities and unexpected challenges.
• Communication Skills Excellent verbal and written communication skills to interact with various stakeholders and convey information clearly
• Interpersonal Skills Strong interpersonal skills to build relationships and work collaboratively with others.
• Problem-Solving Skills Ability to anticipate issues and find solutions quickly and efficiently.
• Discretion and Confidentiality Handling sensitive information with the utmost confidentiality.

Rewards & benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career.

This includes:

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance legal matters family care personal health fitness and nutrition.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Worker Type

Job Type

At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.