Contracts Advisor

Contracts Advisor

Nationality: Asian south African & Western Expat.

Work location: Dhahran

Technical Requirement:

• Bachelor’s degree in Business Administration Law Engineering Finance Supply Chain Management or a related field.

• In-depth understanding of contract lifecycle management from initiation and scope definition to execution and close-out.

• Familiarity with different contract types including lump-sum unit-price and time-and-materials agreements.

• Knowledge of corporate governance frameworks and internal procurement procedures.

• Ability to prepare review and coordinate contract documentation through internal approval and execution workflows.

• Experience in contract administration including performance monitoring compliance tracking and change control management.

• Proficiency in generating detailed reports charts summaries and presentations to support budgeting forecasting and decision-making processes.

Skills Requirement:

• Strong analytical and problem-solving skills to assess proposals pricing structures and contractual risks.

• Excellent written and verbal communication skills for drafting contracts amendments and related correspondence.

• High level of attention to detail and accuracy in reviewing and maintaining contract documentation.

• Ability to collaborate effectively with cross-functional teams including Contracting Finance Project Management and Legal.

• Strong organizational and time management skills with the ability to manage multiple contracts and priorities simultaneously.

• Proficiency in using business systems and software relevant to contract administration and reporting (e.g. ERP systems Microsoft Office Suite).

Certification Requirement:

• Certified in Contract Management (e.g. Certified Commercial Contracts Manager – CCCM or Certified Professional Contracts Manager – CPCM) is preferred.

• Professional certification in Procurement or Project Management (e.g. PMP – Project Management Professional) is advantageous.

• Completion of legal or business training programs related to contract law commercial negotiations or risk assessment is considered an added advantage.

Job Description:

Acts as a team leader in a Contracts Administration Group. Serves as the Contract Proponent representative in the development and administration of contracts in assigned organization.

Provides work direction to a team of 4 to 8 employees in a Contracts Administration Group. Initiates guidelines coordinates activities and provides technical expertise to assure the proper and timely development and/or maintenance and administration of contracts maintains conformity to the accepted corporate contracting policies and procedures and meets the proponent technical/operational requirements in a timely and most cost-effective manner. Approximately 50 contracts and amendments are processed simultaneously under one incumbent though the number of contracts processed by the Group or Unit may be significantly higher; provides direction on up to 200 related contract actions (i.e. actions required to administer extend renew terminate the contracts). The value of individual contracts developed by an incumbent is often over $25 million and may exceed $100 million. Incumbents do not have primary approval authority but recommends approval based on technical requirements and contract administration experience. Receives general direction from Division Head when assigned to a Contracts Development Group or the Supervisor of a Contracts Administration Unit.

A. Performs all functions common to the Work Director level as established by management.

B. Provides complex technical advice and support to contract proponents from the conception of contract service requirements through the execution of a contract to the termination of the contract or service requirements.

C. Directs and participates in the development of engineering and financial studies that establish feasibilities for contract services and evaluation for alternatives that may be technical financial and/or procedural/administrative.

D. Coordinates and/or participates in the development of a professional level of analyses of Company risk or exposure.

E. Coordinates and/or participates in the development of a professional level of analysis and technical qualification of bidders.

F. Coordinates and/or participates in the development of scopes of work for various contract services.

G. Develops professional-level presentations to Executive Management and makes presentations or participates in the presentations to Services Review Committee.

H. Participates as the contract proponent representative or delegates participation on the Bid Review Team charged with development of a realistic Company position on contract terms and the negotiation of these terms.

I. Participates as the contract proponent representative in a professional analysis of bid response and negotiation offers and preparation of counter offers.

J. Negotiates with contractors as part of a negotiating team comprised of Contracting and contract proponent representatives. Coordinates or participates in the preparation of responses to contractor claims and represents the proponent on Claim Review Panels.

K. Coordinates or participates in the verification of contractor costs and the preparation of cost escalation or de-escalation amendments.

L. Provides proponent representation in the administration of contracts and works with Finance Law and Contracting in the development of financial and legal advice on intent of wording scopes of service or other clauses that may impact quality of service cost of services and cost benefit relationships.

M. Recommends changes in contracting procedure or contract format for presentation to the Contracting Department; recommends to Finance and senior management controls to prevent abuses conflicts or excessive Company risk/exposure.

N. Performs miscellaneous related duties as requested.

INTERNAL: Daily with line and staff supervisory personnel in assigned organizations to provide assistance as described above in Scope with representatives of the Contracting Department Functional Review organizations (financial and legal) or Government Affairs concerning the development of contract requirements contracting plans and their implementation. Frequent contact is necessary to update service requirements and provide status reports.

EXTERNAL: Weekly or more frequent with senior management with large international or multinational corporations to negotiate contract terms and conditions of contract service claim settlement determine technical qualification of bidders develop scopes of service and provisions for payment or other contract interpretation and clarification.

A). A degree in engineering business/public administration political science law finance supply chain management or MIS.

B). 12 years' experience in the petroleum or related industry with experience in operational area. A minimum of 3 years of progressively responsible work or contact with auditing accounting and contracting techniques and procedures is desirable.

C). A high level of fluency in oral and written English is essential.

D). The ability to motivate subordinate professional people and to communicate both orally and in writing with professional-level people in other fields and senior and executive management both within and outside the Company.