Document Controller & Secretary - Power Projects
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موقع الوظيفة:
الراتب شهرياً:
تاريخ النشر:
نُشرت قبل 3 ساعة
عدد الوظائف الشاغرة:
1 عدد الوظائف الشاغرة
ملخص الوظيفة
Apt Resources is seeking a Document Controller & Secretary for our client a leading Energy sector company in Doha Qatar. This pivotal role involves managing the flow of project documentation supporting key project stakeholders and ensuring organized administrative operations in a fastpaced environment.
KEY ACCOUNTABILITIES:
Document Control
- Manage the document control process including the creation revision approval distribution and archiving of documents.
- Track transmittals from external parties record the references of the transmittals and keep a copy of the documents transmitted.
- Transmit transmittals to external parties record the references of the transmittals and keep a copy of the documents transmitted.
- Review and distribute documents received from external parties to the appropriate team members in the organization track progress and followup with the relevant individual to ensure a timely response within the set deadline.
- In a timely manner review and distribute documents to external parties prepare letter of correspondance and keep a record of the transmitted letters.
- Review and consolidate feedback from multiple team members while ensuring consistency absence of errors/duplication in the consolidated feedback.
- Track progress and pending actions and report the status to the Line Manager
- Develop recordkeeping processes and continuously review and update the processes to enhance the efficiency and accuracy of document control systems.
Secretary
- Provide secretarial support to management and staff including scheduling meetings managing calendars and handling correspondence.
- Prepare and edit documents reports presentations and other materials as required
- Prepare entry and Ministry of Interior passes for visitors to ensure authorized access.
- Make travel arrangements including organizing flight tickets and travel visas
- Make new meetings and appointments correspond with external and internal parties for making arrangements prepare agenda for the meeting and prepare and disseminate minutes of meeting
- Prepare daily agenda and updates for the Line Manager on upcoming meeting pending actions and matters that requires the Line Managers attention
- Develop and maintain a record filing and archieving system ensure all documents are well stored and preserved in a secure manner and locate and retrieve documents as required
- Track invoices and process them in a timely manner
Requirements
Minimum Qualifications:
- Bachelors degree in Business Administration from a reputable university is required.
Minimum Experience:
- 8 years of experience in similar roles in large companies of which at least 3 years are in positions of progressively increasing managerial responsibilities demonstrating a strong need for effective leadership skills.
JobSpecific Skills (Generic / Technical):
- Demonstrated problemsolving ability and analytical thinking skills.
- Good understanding of power/energy and water sectors emerging trends and technologies.
- Proficiency in English (must) and Arabic (plus).
- Demonstrated handson operational and implementation experience.
- Ability to work with key stakeholders senior executives management team and external partners/advisors through collaboration & teamwork.
- Good communication and presentation skills.
- Good understanding of Qatar and GCC culture and working environment
Benefits
Salary: QAR 12500 plus all other benifits
المهارات المطلوبة
عن الشركة
Providing Apt Recruitment Solutions Experts who make sure that your recruitment needs are handled using only best practices Lead by professionals with a collective experience of over 3 decades in the recruitment segment, within various business verticals. Our company has evolved throu ... اعرض المزيد
