Purchasing Officer

Job Description

Position Overview

The Assistant Buyer supports the Buyer in managing daily operational and administrative tasks related to purchasing and supplier coordination. This role plays a key part in maintaining accurate data monitoring sales performance and ensuring smooth communication between suppliers the warehouse team and the buying department. The Assistant Buyer is expected to be highly organized detail-oriented and capable of managing multiple tasks efficiently while developing the skills required to grow into a Buyer role in the future.

Key Responsibilities

Data Management & Reporting

Update and maintain all category master sheets on a weekly basis to ensure accurate and up-to-date information.

Prepare and maintain daily and weekly sales reports to support business analysis and decision-making.

Ensure all data related to products orders and suppliers is accurately entered and updated in internal systems.

Supplier Coordination

Communicate with suppliers regarding claims product issues and discrepancies.

Follow up with suppliers to ensure timely resolution of claims.

Maintain professional communication with suppliers to support smooth business operations.

Warehouse Coordination

Coordinate with the warehouse team to update claim statuses and product issues.

Ensure warehouse feedback and supplier updates are properly documented and tracked.

Operational Support

Handle data entry and administrative tasks related to suppliers managed by the Buyer.

Support the Buyer with product information order tracking and operational follow-ups.

Assist in maintaining organized records and documentation related to purchasing activities.

Required Skills & Competencies

Strong communication skills for effective coordination with suppliers and internal teams.

Excellent organizational and multitasking abilities.

High attention to detail and accuracy in data management.

Ability to learn quickly and adapt in a fast-paced environment.

Strong sense of responsibility and ownership.

Confidence to handle tasks independently and support decision-making processes.

Development & Growth

This role is designed as a development path toward a Buyer position. The Assistant Buyer will gain exposure to supplier management product analysis and purchasing operations with the opportunity to take on greater responsibilities as their skills and experience grow.