Finance and Operations Manager (STRIDES) Morocco

TheSTRengtheningInfectiousdiseaseDEtectionSystems (STRIDES) activity is a critical addition to the United States Governments global health security response. The STRIDES multidisciplinary team of experts quickly mobilizes to help partner country governments halt outbreaks before they spread. STRIDES also strengthens disease surveillance laboratory networks and reporting systems so countries can effectively preventdetectand respond to emerging infectious diseases with the potential foroutbreak.

JobSummary:

The Finance and Operations Manageroverseesthe financial and operational functions of the STRIDES Morocco activity a U.S. Department of State-funded global health security program. This is a locally hired position based in Rabat Morocco. The Finance and Operations Manageris responsible forensuring the financial integrity of the activity managing day-to-day operations and ensuring compliance with FHI 360 and U.S. Government (USG) rules and regulations. The role involves managing the fullbudgetingand forecasting cycle overseeing financial reporting and supporting the Project Director in the efficient management of project addition to financial oversight the Finance and Operations Managerleadsall operational functions including procurement office administration andlogistics. The position plays a key role in risk management and the development of internal systems and procedures to support the activitys implementation. The Finance and Operations Manager reports tothe RegionalHubFinance Director.

Accountabilities:

Financial Management

• Oversees data collection ensures accuracy and interprets complex analyses for decision making

• Reviewsandapprovestheanalysis ofmonthly financial reports regardingbudgetstoactual andforecast; presents findingsand recommendationsto leadership

• Finalizes financial reports and supporting documentation for funders as outlined in the funding agreement

• Overseesbudgetingand forecasting process ensures alignment with strategic goals.

• Monitorsand approvesallbudgeted project expenditures in accordance withthe workplan and what has beenbudgeted/forecasted; serves asone oftheapproversfor project expenditures.

• Approves and reviews financial models provides strategic input

• Oversees variance analysis ensures action on recommendations

• Ensuresall financial records for the project are up to date by collaboratingwithproject manager

• Collaborateswith the project manager todetermine the resources (time money equipmentetc.) required to complete the project.

• Collaborateswith project manageron monitoring subcontractfinancialsin accordancewithworkplan.

• Collaborateswith project manager toensure budgets are reflective of theactivitiesin the project workplan and reforecast as changes are made within the workplan

• Communicates financial insightsand compliance providesrecommendationsandconsultswithseniormanagement and stakeholderson project financials.

• Participatesandprovidesfinancialreportingforprojectannualworkplan andbudgetplanningauditreviewsandassessments.

• Coaches mentors and manages financial analystand country finance staff to ensure quality efficiency and compliance with project and company

• Overseesand ensures the financial integrity ofsubcontractors; addresses issues and ensures compliance with donor and organizational requirements.

• Ensures compliance with Moroccan financial regulations tax obligations social security contributions and income tax filingsin accordance withMoroccan law.

• Assistswith development and management of internal financial audits; develops formal reporting systems and processes to communicate results to management.
  

Operations Management

• Overseesday-to-day office operations including procurement logistics facility management and administrative functions.

• Develops andmaintainsoperational systems standard operating procedures and internal controls to support efficient activity implementation.

• Oversees procurement processes in compliance with FHI 360 and USG procurement policies;ensuresproper documentation and approvals.

• Manages relationships with vendors service providers and landlords; ensures value for money in all procurement activities.

• Oversees IT equipment procurement and asset management;maintainsan accurateinventory of project assets.

• Supports HR functions including onboarding contract management benefits administration and staff records in coordination with FHI 360 HQ.

• Ensures office setup safety and business continuity plans are in place and regularly updated.

• Coordinates with FHI 360s Home Office on banking legal registration and other operational compliance requirements.

• Oversees resource allocation ensuring resources align with the project workplan and strategic priorities.

• Manages financial and operational systems and tools;ensuresthey are effective and meet project needs.

Applied Knowledge &Skills:

• Comprehensiveknowledgeofconceptspracticesandprocedureswithaccountingfinancialcontrolsand financial information systems.

• Excellent oral and written communicationskills.

• Excellent anddemonstratedorganizational and presentationskills.

• Excellent anddemonstratedproject managementskills.

• Ability to influencemotivates andnegotiatesandwork willwithothers.

• Iswell-versedinstateandfederallawsandregulationsthathaveimpactonfinancial analysis and management controls.

• Has familiarity with Sarbanes-Oxley (SOX) and experience with automated financial reportinggovernmentaccountingpracticesCostAccountingStandards(CAS)andFederal Acquisition Regulations (FAR) systems.

• SoundknowledgeandpastexperiencewithGenerallyAcceptedAccountingPrinciples (GAAP) practices and reporting guidelines.

• Must have excellent organizational supervisoryleadershipand managerialskills.

• Abilitytoprovidestrategicleadershipandadvicetoteamexchangeinformationand collaborate with colleagues and peers within and outside the organization.

• Possessesafullunderstandingoftheorganizationalstructurepoliciesandpracticesand the impact onownarea and the entire organization.

• Must have excellent communicationdiplomaticand negotiationskills.

• Ability to multi-task and meet deadlinesin a timelymanner.

Problem Solving &Impact:

• Worksonproblemsmoderatelycomplexscopethatrequireindepthevaluationofdataandvarious factors.

• Exercisesjudgmentwithinbroadlydefinedpracticesandpoliciesinselectingmethods techniques for obtaining results.

• Decisionsmadegenerallyaffectcompanyoperationsandmayjeopardizeoverallbusinessactivities.

SupervisionGiven/Received:

• Career levelmanager.

• Works under broad direction with considerable latitude for independentaction.

• Abilitytomotivatementorandmanageindividualsandgroupsfromdiversebackgroundsandexpertise resulting in high quality andtimelywork delivery.

• This position reports to theRegionalHubFinance Director

Education:**

• Bachelors Degree orits InternationalEquivalentin Finance Accounting BusinessAdministration ora relatedfield.

Experience:**

• Minimum of 58 years of relevant work experience in finance and operations management including at least 3 years in a management role.

• Experience working on complex awards and contracts and managingsubcontractspreferred.

• Experience working with an international organizationand withUSG funding is.

• Experience working in Morocco including familiarity with Moroccan tax labor and regulatory requirements is.

• Prior work experience in a non-governmental organization (NGO) is.

• Prior experience with U.S.government-funded programs is an advantage.

• Proficiencyin French and Arabic (written and spoken) is; working knowledge ofEnglish is.

Typical PhysicalDemands:

• Typical officeenvironment.

• Abilitytospendlonghourslookingatcomputerscreenanddoingrepetitiveworkonakeyboard.

• Ability to sit and stand for extended periods oftime.

• Ability to lift/move up to 5lbs.

Technology to beUsed:

• Personal Computer/Laptop Microsoft applications (i.e. Office 365 SharePointSkype/Zoom/Teams)cellphone/mobiletechnologyandstandardofficeequipment.

TravelRequirements:

• Less than10%

The expected hiring salary range for this role is MAD 400000 - 500000 for annual gross salary. When determining an offer amount FHI 360 factors in multiple considerations including but not limited to: relevant years of experience and education possessed by the applicant internal equity market pay and budget.