Sporting Directors Office Administrator

Be Part of a Legacy Bigger Than the Game

At Al-Qadsiah Club we create more than teams! Were crafting a legacy that goes beyond the game making an impact both on and off the field. Driven by ambition synergy and innovation we aim to inspire generations while shaping the future of Saudi sports.

This is more than just a job! Its an opportunity to be part of something larger than yourself. At Al-Qadsiah youll play a key role in shaping our legacy contributing to the nations sports vision and making history every step of the way.

Job Responsibilities:

Administrative and Clerical Support

• Assist the Sporting Directors Office Manager with managing schedules meetings and travel logistics
  
• Handle document filing record-keeping and data entry for staff contracts reports and meeting records.
  
• Maintain and update databases related to all first-team staff and service level agreements.
  
• Serve as a point of contact for internal departments needing basic assistance from the Sporting Directors Office
  
• Serve as a point of contact for staff professional development requests and track and record all requests attendance and certifications
  
• Manage routine email correspondence and inquiries
  
  Meetings and Communications
  
• Provide support to arrange meetings agendas take minutes and distribute meeting summaries and actions
  
• Maintain and update the Sporting Directors office calendar
  

HR Procurement and Finance Support

• Assist in tracking expenses purchasing processing invoices and ensuring all financial procurement and HR processes are carried out in a timely manner
  
• Ensure financial procurement and HR documents/reports are properly signed recorded and tracked over time
  

Office Operations & Supplies Management

• Ensure the Sporting Directors office is always organised and professional.
  
• Maintain office supplies ensuring smooth daily operations.
  
• Assist in IT support requests and equipment management
  

Other:

• Deputise for the Sporting Directors Office Manager as and when needs
  
• Ensure all continuous professional development and training courses are up to date and the minimum professional standards of the role are met.
  
• Any other duties as requested by the line manager or Sporting Director
  
  

Requirements

• Bachelors degree in Sports Management Business Administration or related field
  
• Level 3 (A Level) Qualification or equivalent experience
  

• Experience in executive-level administrative support preferably in sports or a high-performance environment.
  
• Strong organisational and communication skills with attention to detail.
  
• Agile and adaptable with the ability to work under pressure in a fast-paced football environment sometimes outside of normal office hours.
  
• Proficiency in Microsoft Office Google Suite and project management tools.
  
• Ability to handle sensitive football-related information with professionalism.
  
• Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
  
• Experience in working closely with executives managers or senior technical staff.
  
• Ability to plan and execute meetings and complex travel logistics efficiently.
  
• Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
  
• Experience in working closely with executives managers or senior technical staff.
  
• Ability to plan and execute meetings and complex travel logistics efficiently.
  
• Experience within a professional club in the Middle East.
  
• Multilingual skills particularly English Spanish and Arabic.
  

Benefits

Why Join Al-Qadsiah

• Be Part of the Legacy: Join a club thats redefining the future of Saudi sports striving to lead the competition and set new standards of excellence.
  
• Experience the Culture: Thrive in an environment that values quality accountability diversity synergy innovation and ambition while embracing harmony. This is the Qadsiah Way.