Finance and Administration Officer (B4PF) Middle East Office

***Please note for this role applicants must be legally eligible to work in Jordan. We are unable to provide work permits or visa sponsorships for this position. **

All NRC employees are expected to work in accordance with the organisations values. To be dedicated innovative inclusive and accountable are attitudes and believes that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued empowered supported safe and have a sense of belonging. NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

The Nabni Building for Peace (B4P) Facility is a grant-making initiative that promotes peacebuilding and locally-led reconstruction in conflict-impacted communities in the Middle East and North Africa (MENA). Nabnis work centres around three pillars: 1) financing (grant making); 2) technical assistance and capacity strengthening; and 3) knowledge exchange and learning. Partnering exclusively with local non-governmental organisations Nabni supports efforts aimed at infrastructure rehabilitation governance essential services and livelihood opportunities with the primary objective of promoting and strengthening peace. Nabni currently supports locally-led interventions in Yemen Iraq and Syria.

Nabni is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) through the KfW Development Bank. The Nabni Facility Management Unit (FMU) is a small team based primary in Jordan hosted by the Norwegian Refugee Councils MENA Regional Office.

The Finance and Administration Officer supports the Nabni Building for Peace Facility by ensuring compliant and efficient finance and administrative operations. The role manages day-to-day financial processes supports reporting and audits and provides hands-on finance support to partners/grantees throughout the project cycle. The position also contributes to administrative functions asset management and systems support.

Generic Responsibilities

• Implement NRCs financial systems routines and procedures.
• Compliance and adherence to NRC and Nabni Donor policies guidance and procedures.
• Provide finance support to colleagues with finance/grants responsibilities and support relevant finance induction training and coaching for new staff to ensure they meet NRCs finance standards.
• Support the Finance Manager in budget oversight and monitoring of cash flows.
• Maintain Petty Cash imprest fund for Nabni as and if required.
• Implement anti-corruption policy.
• Ensure proper filing and securing supporting documentation (SSD).

Specific responsibilities

-Nabni Finance

• Complete finance verification of purchase requisitions (PRs) purchase orders (POs) vouchers and programme documents.
• Prepare and submit payment requests for expenditures ensuring all supporting documents meet NRC and Donor standards.
• Support Nabni monthly account closing routines following NRC financial procedures.
• Support with preparing and updating monthly budget monitoring and sharing with Nabni management.
• Assist with annual NRC and Nabni Project audits preparations and audit close out.
• Maintain Petty Cash imprest fund for the FMU as and if required.
• Proactively identify and suggest improvements to finance and support processes.

-Partner/Grantees Finance

• Complete regular partners/grantees expenditure monitoring and verification exercises in line with the payment and financial monitoring schedule in the Accountable Grant Agreements (AGAs). Verify that the vouchers and the supporting documents of partners/grantees meet Nabni and Donor standards before proceeding with the payments and liquidation of advances.
• Monitor partners/grantees compliance with Nabni-KfW financial requirements and cost eligibility rules. Provide feedback and recommendations to partners/grantees within the timeframe committed to in the AGA.
• Prepare partners/grantees Request for Funds (RFF) files and liaise with Global Invoicing Team for payment.
• Ensure proper tracking and monitoring of partners/grantees payments and expenditures.
• Provide hands-on Finance support and helpdesk services including coaching and mentoring to partners/grantees throughout the project cycle to help them meet their financial responsibilities to Nabni.
• Liaison and support to partners/grantees during Donor Auditors and Third-Party Monitoring visits and external reviews and audits where required. Support Grantees to ensure appropriate measures are taken address audit findings and recommendations.
• Ensure supporting documents are properly filed to allow secure archiving and easy retrieval.

-Administration

• Support theGrant & Reporting Coordinator with administrating Nabni GrantsSystem Management (e-Call for Proposals system).
• Complete sanctions vetting on behalf of partners/grantees and Nabni where required.
• Provide administrative support to the FMU and ensure compliance with relevant administrative duties.
• In coordination with relevant NRC Administration and Logistics staff track and manage Nabni assets including in implementing countries.
• Assist with personnel matters records management office management and other administrative matters.
• Carry out other Administrative related activities as requested.
• Any other tasks as delegated by the line managers.

Critical interfaces

TheNabniFacility Management Unit (FMU) is asmall and collaborativeteam and FMU positions will work closely with the entire FMU.

• Additional critical interfaces for this position include:
• Nabnis Local Partner/Grantees
• Norwegian Refugee Council interlocutors at the country regional and head office levels as well as NRC Germany including but not limited to counterparts in Global Pooled Finance and Risk and Compliance teams.
• Nabni consultants and service providers
• KfW Regional Finance Focal Point
• External auditors

Generic professional competencies

• University degree in finance accounting or relevant field.
• At least 2 years experience working in the finance accounting and/or administration in a humanitarian recovery or development context.
• Strong proficiency in financial reporting systems and tools as well as financial analysis and reporting.
• Previous experience working with Local Partners is an asset.
• Familiarity with KFW/BMZ grants accounting is desirable.
• Proficient in Microsoft Office applications particularly Excel Word and PowerPoint.
• Documented results related to the positions responsibilities

Context related skills knowledge and experience

• Fluency in both English and Arabic written and verbal.
• Experience working in complex volatile and rapidly changing contexts.

Behavioural competencies

• Readily adapt to change and communicate changes effectively.
• Coordinate with cross-functional teams to achieve results.
• Communicate with impact and respect.
• Proactive approach to work.
• Strong interpersonal and communication skills both verbal and written.
• Ability to work independently while contributing effectively within a team environment.
• High level of cultural sensitivity and awareness with the ability to work in diverse settings.
• Capacity to perform under pressure and meet tight deadlines without compromising quality.
• Ability to handle insecure environments.
  

What we offer:

• Duty station:Amman Jordan.
• Contract: Fixed-term contract 12 months with possibility of renewal based on performance funding and the need for the position.
• Travel: 30% within the region
• Salary/benefits: Grade5 According to NRCs salary scale and terms and conditions.
• Please refer to theJob Descriptionfor additional details.
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age gender religion ethnicity nationality and physical ability.
• We think outside the box encourage ideas and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.
  

Important information about the application process

• Internal candidates: To apply as an internal candidate log in with your official email or click on Opportunity Marketplace.
• For internal candidates use your official email address when applying.
• Submit your application and CV in English taking care to attach your latest CV.
• We receive many applications for each vacant position and so only shortlisted candidates will be contacted.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• If you have any questions about this role please email with the job title as the subject line.