Document Controller

Were looking for a detail-oriented and organized Document Controller to join our team in Makkah Saudi this role youll be the backbone of our documentation management system ensuring that all project records engineering documents and correspondence are meticulously organized easily accessible and compliant with company standards. Drawing on your formal training and professional experience in document control youll apply your thorough knowledge of project monitoring business practices and document filing methodologies to work collaboratively with project managers engineers and administrative staff. Youll maintain comprehensive document libraries and support seamless project operations from initiation through closeout.

• Establish maintain and continuously update comprehensive libraries of reference documents in full compliance with company quality standards and record-keeping procedures applying certified document control methodologies
• Organize and correlate project and proposal records using established filing methods and business practices ensuring accurate categorization and easy retrieval for authorized personnel
• Type copy distribute and file project correspondence meeting minutes and other critical documentation with precision and efficiency utilizing computer programs and filing systems
• Assist project managers and directors in preparing detailed meeting minutes and maintaining accurate records of project decisions through systematic monitoring and documentation practices
• Prepare and assemble operations manuals and job data books including developing comprehensive indexes organizing materials and coordinating timely printing and assembly in accordance with business practices
• Establish and maintain computerized indexes for active engineering documents using industry-standard software and computer programs; generate reports as required by project leadership
• Manage data distribution systems and schedules for assigned projects based on client project and supplier requirements applying knowledge of task allocation and project monitoring
• Prepare transmittals for engineering documents and requisitions ensuring all documentation is complete properly routed and compliant with established filing methods
• Arrange document cataloguing packing and long-term storage or disposal of engineering documents at project closeout in accordance with company policies and archival best practices
• Support office administration duties including maintenance requests and materials orders to ensure smooth operational workflow and business continuity

Qualifications :

**Required Qualifications:**

• Diploma or higher qualification in business administration engineering construction management or related field
• Certificate of training and professional experience in document control records management or similar administrative field
• Minimum 5 years of professional experience in document control or related administrative roles on large-scale building commercial or industrial projects
• Thorough knowledge of project monitoring business practices document filing methods and task allocation procedures
• Proficiency with document control software platforms (such as Aconex or equivalent systems)
• Strong proficiency with Microsoft Office Suite (Word Excel PowerPoint) and other computer programs relevant to document management
• Excellent organizational and time management skills with demonstrated ability to manage multiple priorities
• Strong written and verbal communication skills in English
• Meticulous attention to detail and commitment to accuracy in all documentation
• Comprehensive knowledge of filing systems records management and archival best practices
• Ability to work both independently and collaboratively within cross-functional teams

**Preferred Qualifications:**

• Advanced certifications in document control records management or information governance
• Experience in construction supervision or engineering design consultancy environments
• Familiarity with quality assurance processes and compliance documentation requirements
• Experience with additional project management or document control software platforms
• Knowledge of construction or engineering industry standards and practices

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time