Senior Documents Control Manager

We are seeking an exceptionally experienced Senior Documents Control Manager to join our team in Makkah Saudi this strategic leadership role you will oversee all aspects of document management control and compliance within our organisation. Drawing on 15 years of professional expertise you will lead a high-performing team dedicated to maintaining the integrity accessibility and security of critical organisational documents whilst ensuring adherence to regulatory requirements international best practices and emerging governance standards.

• Develop implement and maintain comprehensive document control policies procedures and systems to ensure organisational compliance operational efficiency and alignment with strategic objectives
• Provide strategic leadership and mentorship to the documents control team fostering professional development driving performance excellence and building capability for succession planning
• Manage the complete document lifecycle including creation review approval distribution storage retrieval archival and secure disposal in accordance with retention schedules
• Establish and enforce document naming conventions version control protocols and change management procedures across the organisation ensuring consistency and compliance
• Conduct comprehensive audits and quality assurance reviews to verify compliance with document control standards identify improvement opportunities and mitigate organisational risks
• Analyse document management workflows and recommend strategic process improvements to enhance efficiency reduce operational risks and support organisational growth
• Ensure all documents meet regulatory legal and organisational requirements through systematic review validation and governance oversight
• Maintain and optimise document management systems and databases ensuring data integrity accessibility and alignment with technological advancements
• Generate strategic reports on document control metrics compliance status team performance and governance trends for senior management and stakeholder review
• Collaborate with cross-functional departments and senior leadership to understand evolving document requirements and provide tailored strategic solutions
• Design and deliver comprehensive training and development programmes on document control procedures system usage compliance obligations and information governance best practices
• Manage document retention schedules oversee secure disposal of obsolete records and ensure compliance with data protection and archival regulations
• Advise senior management on information governance strategy regulatory compliance frameworks and emerging industry standards to support organisational decision-making

Qualifications :

• Minimum 15 years of extensive professional experience in document control records management information governance or related senior administrative functions
• Proven track record of successfully leading developing and managing large-scale documents control teams or similar administrative departments
• Expert-level proficiency with enterprise document management systems content management platforms and advanced database technologies
• Comprehensive knowledge of document control standards international best practices regulatory compliance frameworks and information governance principles
• Demonstrated strategic expertise in process improvement workflow optimisation operational analysis and change management implementation
• Exceptional organisational and time management capabilities with proven ability to manage complex multi-faceted priorities simultaneously
• Meticulous attention to detail with a strong quality assurance mindset and commitment to operational excellence
• Advanced proficiency in database management data architecture and sophisticated data organisation techniques
• Expert-level skills in Microsoft Office Suite and extensive experience with specialised document control and enterprise content management software
• Fluent written and verbal communication skills in English; Arabic language proficiency is preferred
• Demonstrated ability to design develop and deliver comprehensive training programmes to diverse organisational audiences
• Advanced knowledge of information governance data security protocols confidentiality frameworks and regulatory compliance requirements
• Extensive project management experience with proven expertise in change management methodologies and strategic implementation
• Established ability to collaborate effectively across all organisational levels and departments building strong cross-functional relationships
• Advanced analytical and strategic problem-solving capabilities with demonstrated ability to identify and resolve complex operational challenges
• Professional certification in records management information governance or document control (e.g. ARMA ICRM) is highly desirable

Additional Information :

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time