Senior Commercial Coordinator
شارك هذه الوظيفة
موقع الوظيفة:
الراتب شهرياً:
تاريخ النشر:
نُشرت قبل 8 ساعة
عدد الوظائف الشاغرة:
1 عدد الوظائف الشاغرة
ملخص الوظيفة
Job Purpose
Provide high-level operational support to the Chief Commercial Officer (CCO) by preparing statistical reports handling information requests and managing executive schedules calendars and appointments. This includes preparing correspondence receiving visitors arranging conference calls and scheduling meetings.
Support the Lead – Commercial Governance & Support in continuous improvement initiatives by coordinating and compiling updates on value initiatives KPIs and adherence to Commercial Governance standards and processes.
Act as a focal point for the Commercial Team by responding to internal queries and processing requests in a timely manner. Arrange create edit and proofread correspondence and reports and prepare a wide range of business documents.
Key Accountabilities
1. Operational Support
Maintain and organize CCO files correspondence records and documentation ensuring follow-up on pending matters.
Prepare documents forms and applications based on departmental requests.
Review and analyse incoming emails memos submissions and reports to determine priority and distribution.
Produce correspondence reports and presentations using appropriate software.
Screen calls visitors and correspondence; respond to routine inquiries where possible.
Route communications that do not require CCO’s direct attention.
Manage travel arrangements and expense claims for:
CCO
Strategic Procurement Manager
Procurement Operations Manager
Organize and publish group messages on behalf of the CCO.
Respond to internal and external inquiries.
Provide daily administrative support to Strategic Procurement & Procurement Operations teams.
2. Departmental Coordination
Support employees across:
Strategic Procurement
Procurement Operations
Material Warehouse
Business Services
Including:
Gate passes
Training coordination
IT support
Meeting scheduling
Document approvals
Stationery requests
Business cards
Training follow-ups
Camera permits
Office reallocations
Furniture & nameplate requests
Additional responsibilities:
Create SES & PRs
Upload SOWs
Manage PR allocations
Coordinate with external stakeholders for product-related inquiries
Handle DHL courier documentation from Amwal Tower
Support contractor mobilization
Coordinate monthly fuel pricing with Woqod
3. Commercial Governance Support
Track progress of value initiatives
Maintain Master Value Initiative records
Maintain End-Use Certificate records
Support:
Supplier sanctions screening
ERM / CRM initiatives
ESG initiatives
Digitalization initiatives
Corporate objectives tracking
Support Category performance monitoring
Coordinate KPI/KBD reporting with RIM Group
Liaise with:
Shareholders
Sister companies
QatarEnergy Tawteen
L&D teams for training programs
4. Meetings & Calendar Management
Schedule meetings and appointments
Prepare agendas
Send reminders
Arrange facilities
Record minutes
Prepare weekly management meeting reports & KPI scorecards
5. Record Keeping
Maintain confidential files for CCO
Maintain structured office records
Update record-keeping matrix as per group standards
6. Customer Service
Facilitate workflow through CCO office
Handle internal customer queries professionally and promptly
7. Policies & Continuous Improvement
Identify improvement opportunities
Ensure compliance with internal processes and procedures
8. HSE & Compliance
Ensure adherence to:
Quality
Health & Safety
Security
Environmental standards
9. Reporting
Prepare timely and accurate reports aligned with departmental standards.
10. Qatarization
Support development of Qatari employees (applicable to expatriates).
Qualifications & Experience
Education
Bachelor’s Degree in any discipline
Experience
3–5 years in Oil & Gas / Petrochemical industry
Preferred: Minimum 2 years in Procurement environment
Technical Skills
MS Office proficiency
SAP knowledge (Reporting & Analytics preferred)
Strong communication skills
Familiarity with:
Online travel booking systems
Ticketing platforms
Office equipment (fax copier etc.)
المهارات المطلوبة
- التنبؤ
- هيبيريون
- Cost Management
- Construction Estimating
- QlikView
- قيادة الحافلات
- Analysis Skills
- HubSpot
- Salesforce
- أبحاث السوق
- تفاوض
- التخطيط المالي
