UNHCR-Hub Admin

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Hub Services Assistant will be responsible for coordinating the daily hub activities among the different projects components; in addition to support in arranging office management required logistics administrative tasks and carrying over all the procurement requests.

Projects Scope:

This project aims to provide protection and case management services for UASC in Greater Cairo. The project will directly support UASC in their protection needs establishing a tailored timely and integrated case management system in addition to supporting local communities to strengthen the community-based protection mechanisms through the Community Mentorship Program.

SCOPE OF ROLE:

Reports to: Project Manager

Staff reporting to this post:

Direct: two office helpers.

KEY AREAS OF ACCOUNTABILITY:

Project Implementation:

Support SCI team based in Dokki Hub with all administrative and logistical tasks.

Responsible for coordinating between the different projects components and activities taking place at the hub;

Support in managing petty cash.

Responsible for the office management of the hub ensuring main office and kitchen supplies are available.

Provide supervision over the role of the cleaner and security guard.

Provide logistical financial and administration support to the implementing teams to ensure timely project implementation in consistency with SCI policies and procedures and donor requirements.

Support in organizing trainings workshops open days and other events in the field as deemed necessary.

Carry over all the procurement requests.

Reporting and documentation:

Support in updating and maintaining the projects information management system and archive.

Maintaining proper inventory records of project material and publication.

Report weekly to the line manager on task updates. Ensure proper data management and data protection of all the beneficiaries data.

Ensure mainstreaming of SC Child Safeguarding policy in all the program activities.

In case of Emergency:

Promote childrens rights contributing to their well-being and protection in times of emergencies guided by humanitarian principles and code of conduct.

During emergencies he/she should act in a way that facilitates SCIs response to emergencies giving priority to all assigned.

Be prepared to support SCI interventions in response to emergencies and show needed flexibility

General:

Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding code of conduct health and safety equal opportunities and other relevant policies and procedures.

Comply with Save the Children policies and practice with respect to safeguarding policy code of conduct health and safety equal opportunities and other relevant policies and procedures.

BEHAVIOURS (Values in Practice)

Accountability:

holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values

holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same

widely shares their personal vision for Save the Children engages and motivates others

future orientated thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships with their team colleagues Members and external partners and supporters

values diversity sees it as a source of competitive strength

approachable good listener easy to talk to.

Creativity:

develops and encourages new and innovative solutions

willing to take disciplined risks.

Integrity:

honest encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

Relevant university degree with a minimum of 1-2 years of successful experience in project implementation with a reputed organization or NGO.

Previous experience working in a front-desk role is a must.

EXPERIENCE AND SKILLS

• Highly developed interpersonal and communication skills including influencing and negotiation.
• Excellent Computer literacy (word and Excel)
• Excellent working knowledge of English and Arabic (reading and writing) is a must.
• Good knowledge and familiarity with reporting mechanisms and styles.
• Commitment to SCIs values and policy.
• Familiar with the refugee context in Egypt and associated political/cultural sensitivities

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.