Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative workflows. The ideal candidate will be detail-oriented professional and capable of managing multiple tasks efficiently in a fast-paced environment.

Job Responsibilities

Administrative Support

• Manage daily office activities including scheduling correspondence and documentation.
• Maintain and update filing systems (physical and digital).
• Handle incoming and outgoing communication (emails phone calls letters).
• Prepare and format reports memos and presentations.

Office Management

• Coordinate meetings events and travel arrangements for staff.
• Maintain office supplies inventory and place orders when necessary.
• Support the onboarding process for new employees (document collection workspace preparation).
• Ensure compliance with company policies and Saudi labor/administrative requirements.

Coordination & Communication

• Act as the point of contact between internal teams management and external stakeholders.
• Assist in organizing departmental schedules calendars and appointments.
• Support HR and Finance departments with basic administrative tasks when needed.

Document Control

• Maintain confidentiality of sensitive information.
• Prepare review and distribute internal documents.
• Ensure proper archiving of records in accordance with company standards.

Qualifications :

Education

• Diploma or Bachelors degree in Business Administration Office Management or a related field.

Experience

• 13 years of experience in administrative or office support roles (experience in Saudi Arabia is a plus).

Skills

• Excellent written and verbal communication skills in English; Arabic proficiency is an advantage.
• Strong organizational and timemanagement skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to multitask and work with minimal supervision.
• Professional demeanor with strong interpersonal skills.

Additional Information :

Benefits

• Comprehensive medical insurance for self spouse and school-age children.
• Life assurance.
• 25 days annual leave plus KSA public holidays and Christmas Day.
• Flexible work environment (remote work subject to local regulations and company approval).
• Housing and transportation allowance in line with local practice.

Work Authorization

Applicants must be eligible to work in Saudi Arabia. Visa sponsorship may be available for the right candidate.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee. Duties responsibilities and activities may change at any time with or without notice.

Privacy

By submitting your application you acknowledge that you have read the J.S. Held Online Privacy Notice and consent to the collection processing use and storage of your personal information as described therein.

Diversity Statement

We are committed to creating an inclusive workplace and welcome applications from qualified candidates in accordance with local laws and regulations.

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Remote Work :

No

Employment Type :

Full-time