Document ControllerAdministrator

عُلا - السعودية

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت قبل 10 ساعة

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

We are seeking an experienced Administrator/Document Controller to join our Project Management Consulting team in AlUla Saudi this role you will be responsible for managing and controlling project documentation using advanced EDMS platforms. You will play a critical role in ensuring document accuracy accessibility and compliance across all project phases supporting our PMC operations with meticulous attention to detail and organizational excellence.

Manage and maintain all project documents within EDMS systems including Aconex and SharePoint ensuring proper organization version control and accessibility
Implement and enforce document control protocols and procedures to ensure compliance with project requirements and organizational standards
Create update and maintain document registers metadata and filing structures to facilitate efficient document retrieval and project tracking
Coordinate document submissions from project stakeholders and contractors verifying completeness and accuracy before uploading to the EDMS platform
Monitor document workflows and approval processes tracking status and escalating delays to ensure timely project progression
Perform regular audits of the EDMS system to identify discrepancies redundancies and opportunities for process improvement
Provide technical support and training to project team members on EDMS system usage and document management best practices
Generate reports and analytics on document management activities system usage and compliance metrics for project stakeholders
Collaborate with project managers and team leads to understand documentation requirements and customize EDMS configurations accordingly
Archive and manage historical project documents according to retention policies and regulatory requirements

Qualifications :

3-5 years of professional experience as a Document Controller or Administrator in EDMS environments
Demonstrated expertise with Aconex and SharePoint platforms including advanced configuration and user management capabilities
Proven experience supporting Project Management Consulting (PMC) organizations or similar project-based environments
Strong proficiency in document management principles version control and metadata management
Excellent organizational and time management skills with the ability to manage multiple documents and workflows simultaneously
Detail-oriented mindset with strong analytical capabilities to identify process inefficiencies and recommend improvements
Proficient in Microsoft Office Suite and comfortable learning new software systems quickly
Excellent written and verbal communication skills in English with the ability to provide clear instructions and support to diverse team members
Knowledge of project management fundamentals and familiarity with construction or engineering project documentation (preferred)
Experience with document compliance regulatory requirements and information security protocols (preferred)
Ability to work effectively in a multicultural environment and adapt to the local business context in Saudi Arabia

Remote Work :

Employment Type :

Full-time

Manage and maintain all project documents within EDMS systems including Aconex and SharePoint ensuring proper organization version control and accessibility
Implement and enforce document control protocols and procedures to ensure compliance with project requirements and organizational standards
Create update and maintain document registers metadata and filing structures to facilitate efficient document retrieval and project tracking
Coordinate document submissions from project stakeholders and contractors verifying completeness and accuracy before uploading to the EDMS platform
Monitor document workflows and approval processes tracking status and escalating delays to ensure timely project progression
Perform regular audits of the EDMS system to identify discrepancies redundancies and opportunities for process improvement
Provide technical support and training to project team members on EDMS system usage and document management best practices
Generate reports and analytics on document management activities system usage and compliance metrics for project stakeholders
Collaborate with project managers and team leads to understand documentation requirements and customize EDMS configurations accordingly
Archive and manage historical project documents according to retention policies and regulatory requirements

Qualifications :

3-5 years of professional experience as a Document Controller or Administrator in EDMS environments
Demonstrated expertise with Aconex and SharePoint platforms including advanced configuration and user management capabilities
Proven experience supporting Project Management Consulting (PMC) organizations or similar project-based environments
Strong proficiency in document management principles version control and metadata management
Excellent organizational and time management skills with the ability to manage multiple documents and workflows simultaneously
Detail-oriented mindset with strong analytical capabilities to identify process inefficiencies and recommend improvements
Proficient in Microsoft Office Suite and comfortable learning new software systems quickly
Excellent written and verbal communication skills in English with the ability to provide clear instructions and support to diverse team members
Knowledge of project management fundamentals and familiarity with construction or engineering project documentation (preferred)
Experience with document compliance regulatory requirements and information security protocols (preferred)
Ability to work effectively in a multicultural environment and adapt to the local business context in Saudi Arabia

Remote Work :

Employment Type :

Full-time

اعرض المزيد

المهارات المطلوبة

إدارة المعلومات
أدوبي أكروبات
Continuous Improvement
Records Management
Assembly Experience
User Acceptance Testing
هندسة المشاريع
Sharepoint
حفظ الملفات
Document Management Systems
Mentoring
إدارة الوثائق

قدم الآن

عن الشركة

Egis Group

Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.

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