Senior Operations Executive

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf we are offering you the chance to: 

• Work within ahighly dynamic businesswiththe energy and style of a start-up 

• Be part ofbuilding a businessthat islaunching new products and eventsat scale 

• Grab an opportunity to accelerate your career and make a real impact. 

The Senior Operations Executive is charged with supporting the Operations Manager(s) on the operational delivery of their allocated events. 

You will be a highly organised self-motivated and efficient individual with the ability to work under your own initiative to meet deadlines and targets as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously. 

OPERATIONAL DUTIES 

• Delivery of various tasks as allocated by the Operations Manager in support of running various sized exhibitions across EMEA. 

• Create and maintain show specific project plans in the agreed format for review & sign off by individual Operations Managers on an event by event basis 

• Create and issue POs upon request and update budget & invoice trackers accordingly 

• Managing and maintaining floor plans and exhibitor queries relating to them as required. 

• Creating maintaining and delivery of required schedules such as: catering electrics furniture signage rigging temporary staff requirements etc. 

• Design and production of simpler system built feature areas where required. 

• Delivery of all operational sponsorship deliverables contras and specials in co-operation with the sales team where appropriate 

• Coordinate and manage temporary staff both onsite & pre show by producing show specific briefs and giving onsite inductions. 

• Day to day liaison with internal Event teams venues contractors suppliers and exhibitors 

• Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data. 

• Manage all pre-show packing research and ordering of equipment and services such as radios stationary wristbands PPE as well as onsite welfare for the show teams & official contractors 

• Under the guidance of senior team members produce onsite documentation including staff briefings exhibitor lists floor plans welcome packs staff handbooks Inc. safety information etc. 

• Assist various teams such as Customer Service or clients directly with answering of operational exhibitor queries where applicable General team support & additional areas of responsibility 

• Attendance at any required meetings at the request of the Operations Manager minute & action taking for distribution 

• Arrange travel and accommodation bookings when requested in line with set Operations budget. 

• Ensuring you are working within the companys H&S Security & Sustainability guidelines at all times   

• Assisting with the implementation of internal and external Service Level Agreements. 

• Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team 

Qualifications :

Qualities needed for the role 

• Must have independently and successfully managed operations on multiple large events to a consistently high standard. 

• Experience of managing supporting & developing multiple line reports simultaneously. 

• You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors. 

• Effective communication skills being able to liaise with Operations team members as well as working with & reporting to Director Level individuals throughout the portfolio(s). 

• Familiarity with good procurement practices 

• Excellent interpersonal skills and the ability to inspire and motivate others thinking outside the box for creative solutions. 

• Ability to anticipate problems and/or put contingency plans in place 

• A proven ability to work to tight deadlines with attention to detail under pressure is a pre requisite. 

• Willingness and ability to travel / work across differing time zones especially within the EMEA region 

• Proven knowledge of exhibition H&S Guidelines and implementation. 

• Computer literate and proficient in the use of commonly used business software and project management software 

• Effective verbal and written English 

• IOSH Managing Safety Certificate (or equivalent) as a minimum. 

Additional Information :

What you will get

• Medical Insurance for you and your family  
• Annual leave 25 days
• Remote working on Sundays  
• Working anywhere   4 weeks  every year
• Family visa costs (up to a max of three children) 
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh for you and your family (up to a max of three children) 
• 60 days of accommodation or a suitable serviced apartment from your arrival date or a one-off payment of SAR 5000 
• Up to SAR 2500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh individual and family (up to a max of three children) 
• 30 days accommodation or a suitable serviced apartment from your arrival date or a one-off payment of SAR 5000 
• Up to SAR 2500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We dont just accept difference we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know.

Remote Work :

No

Employment Type :

Full-time